Xerox 90-8017-800 Datasheet

DocuMate 272user’s guidescanner

DocuMate 272 Scanner User’s Guide 5Installation1. Align the slots on the paper guide with the ridges on the scanner and slide it down until it snaps i

DocuMate 272 Scanner User’s Guide 95Scanning from PaperPortScanning with the Windows Image AcquisitionMicrosoft Windows includes its own set of option

Scanning from PaperPort96 DocuMate 272 Scanner User’s Guide• When the check box is not selected, all pages in the document feeder are scanned, but not

DocuMate 272 Scanner User’s Guide 97Scanning from PaperPort13. If the Single page items check box is not selected, thumbnails do not appear until you

Scanning from PaperPort98 DocuMate 272 Scanner User’s Guide2. Select the options for scanning.Brightness and Contrast—Drag the sliders to the right or

DocuMate 272 Scanner User’s Guide 99Scanning from PaperPortScanning with the ISIS InterfaceThe ISIS interface for scanning appears when you scan with

Scanning from PaperPort100 DocuMate 272 Scanner User’s GuideWhen you press the button to scan, the One Touch ISIS Scan window opens. Use this window t

DocuMate 272 Scanner User’s Guide 101Scanning from PaperPortAdjusting the ISIS Scan SettingsYou can adjust the scan settings for the selected type of

Scanning from PaperPort102 DocuMate 272 Scanner User’s GuideTo adjust the Custom Document settings:1. Click the Custom Document button and click the D

DocuMate 272 Scanner User’s Guide 103Scanning from PaperPortPage Size—Click the menu arrow and choose a page size. Your Xerox DocuMate 272 scanner can

Scanning from PaperPort104 DocuMate 272 Scanner User’s GuideScanning from ISIS in Other ApplicationsYou can also use the ISIS interface from QuickScan

Installation6 DocuMate 272 Scanner User’s GuideStep 2: Install the SoftwareTo install the software:1. Start Microsoft Windows and make sure no other a

DocuMate 272 Scanner User’s Guide 105MaintenanceMaintenanceThis section contains information on maintenance, troubleshooting, uninstalling, scanner sp

Maintenance106 DocuMate 272 Scanner User’s GuideClearing Paper JamsIf your scanner stops scanning due to a paper jam in the Automatic Document Feeder,

DocuMate 272 Scanner User’s Guide 107MaintenanceReplacing the ADF Pad AssemblyThe ADF pad spring may wear out and is designed to be a user-replaceable

Maintenance108 DocuMate 272 Scanner User’s GuideTroubleshootingIn addition to the troubleshooting information contained in this section, please see th

DocuMate 272 Scanner User’s Guide 109MaintenanceProblem: I got the error message: PaperPort cannot allocate enough memory to perform internal critical

Maintenance110 DocuMate 272 Scanner User’s GuideError Code Problem Description Solution0 Scanner is not connected to the computer. (The LED does not f

DocuMate 272 Scanner User’s Guide 111MaintenanceUninstalling Your ScannerTo uninstall the DocuMate 272 scanner, remove the One Touch software first, a

Maintenance112 DocuMate 272 Scanner User’s GuideStep 2: Uninstalling the PaperPort SoftwareTo uninstall PaperPort 9 from Windows Me:1. On the Windows

DocuMate 272 Scanner User’s Guide 113MaintenanceXerox DocuMate 272 Scanner SpecificationsOptical resolution 600 x 1200 dpiBit depth 48-bit color (inte

Maintenance114 DocuMate 272 Scanner User’s GuideXerox DocuMate 272 Scanner Parts ListPlease use the following part names and numbers when ordering rep

DocuMate 272 Scanner User’s Guide 7Installation4. Make sure the boxes for Scansoft PaperPort, Scanner Driver, and OmniPage Pro are checked.If you want

DocuMate 272 Scanner User’s Guide 115Appendix A NoticesIt’s Illegal in the USACongress, by statute, has forbidden the reproduction of the following su

116 DocuMate 272 Scanner User’s Guide4. Copyrighted material, unless permission of the copyright owner has been obtained or the reproduction falls wit

DocuMate 272 Scanner User’s Guide 1175. Proclamations, orders, regulations or appointments, or notices thereof (with intent to falsely cause same to p

118 DocuMate 272 Scanner User’s GuideThis equipment has been certified to comply with the limits for a class B computing device, pursuant to FCC Rules

DocuMate 272 Scanner User’s Guide 119IndexNumerics24-Bit Color 102256-Level Gray 102AADF cleaning 105ADF pad assembly replace 107Advanced Interface 74

Index120 DocuMate 272 Scanner User’s Guidegrayed out options 29, 101GrayScale 47, 82GrayScale Document button 101HHalftone 102help 3, 80htm file forma

DocuMate 272 Scanner User’s Guide 121IndexQQuickScan 99, 104RReject Character 58Resolution 47, 87, 98, 101Rich Text Format 42rtf file format 42ruler u

Index122 DocuMate 272 Scanner User’s Guide

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Installation8 DocuMate 272 Scanner User’s Guide8. On the Customer Information window, accept the current values or enter new information, and then cli

DocuMate 272 Scanner User’s Guide 9Installation15. On the Welcome to the One Touch 4.0 Setup Wizard window, click Next.16. On the Xerox License Agreem

Installation10 DocuMate 272 Scanner User’s Guide18. When you see the “Complete the installation by connecting your hardware” window, STOP. Do NOT clic

DocuMate 272 Scanner User’s Guide 11InstallationTo install using the Custom Install:1. Choose Custom Install as your choice of installation.A window a

Installation12 DocuMate 272 Scanner User’s Guide4. When you see the “Complete the installation by connecting your hardware” window, STOP. Do NOT click

DocuMate 272 Scanner User’s Guide 13InstallationStep 3: Connect and Power On the ScannerConnect the power supply and power cord, and then turn the pow

Installation14 DocuMate 272 Scanner User’s GuideStep 4: Connect the USB CableThe Xerox DocuMate 272 scanner connects to any available USB port. Check

DocuMate 272scanneruser’s guide

DocuMate 272 Scanner User’s Guide 15InstallationYour computer then recognizes that a scanner has been plugged into the USB port and automatically load

Installation16 DocuMate 272 Scanner User’s Guide3. Click Close on the Installation Complete window.If you selected OmniPage for installation, a window

DocuMate 272 Scanner User’s Guide 17InstallationAdditional Applications Available with Your ScannerYour scanner includes free, additional applications

Installation18 DocuMate 272 Scanner User’s Guide4. To get the documentation for each of the additional products, return to the Main Menu window and cl

DocuMate 272 Scanner User’s Guide 19InstallationRegister Your ScannerRegistering your scanner is very important because it provides you with access to

Scanning20 DocuMate 272 Scanner User’s GuideScanningYour Xerox DocuMate 272 scanner scans paper documents placed in the Document Feeder, as well as me

DocuMate 272 Scanner User’s Guide 21ScanningLoad and Scan DocumentsWhen you press either the Simplex or Duplex button, documents are scanned using the

Scanning22 DocuMate 272 Scanner User’s Guide3. Check the LED number to make sure you’re using the scan setting you want.To choose a new scan setting,

DocuMate 272 Scanner User’s Guide 23ScanningCheck the Scan Settings Before Scanning1. To check the scan settings before scanning, press, hold down, an

Scanning24 DocuMate 272 Scanner User’s GuideScan from the One Touch Button PanelYou can scan from the One Touch Button Panel on the screen. 1. Adjust

Copyright © 2005 Visioneer, Inc.Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under the c

DocuMate 272 Scanner User’s Guide 25ScanningUsing the One Touch Button PanelThe One Touch Button Panel is also your on-screen set of controls for the

Scanning26 DocuMate 272 Scanner User’s Guide5. To navigate through the panel’s three views, click the green arrows at the top of the panel.• The Butto

DocuMate 272 Scanner User’s Guide 27ScanningThe Default One Touch Settings on Your ScannerWhen you receive your scanner, its settings are preconfigure

Scanning28 DocuMate 272 Scanner User’s GuideConfiguring the One Touch ButtonsEach One Touch button configuration consists of a Destination Application

DocuMate 272 Scanner User’s Guide 29ScanningThe following example of the One Touch window shows the settings for Button 2. The button is set to scan w

Scanning30 DocuMate 272 Scanner User’s GuideSelect Configuration—The list of available scan configurations for the selected button. The configuration

DocuMate 272 Scanner User’s Guide 31ScanningSelecting New Settings for a ButtonFor each of the nine One Touch buttons, you can select a new Destinatio

Scanning32 DocuMate 272 Scanner User’s GuideTo scan in color, select one of the configurations indicated by the small color icon, such as the Color Do

DocuMate 272 Scanner User’s Guide 33ScanningPaperPort PropertiesThese properties apply to PaperPort, and are for designating the folder to receive you

Scanning34 DocuMate 272 Scanner User’s GuideText Documents PropertiesThese properties apply to Microsoft Word, Excel, Adobe Reader, and the other appl

DocuMate 272 Scanner User’s Guide iiiTable of ContentsTable of ContentsWelcomeWhat’s in the Box . . . . . . . . . . . . . . . . . . . . . . . . . . .

DocuMate 272 Scanner User’s Guide 35Scanning2. To add another application to the list, click the Add Application button.The Add Text Based Link dialog

Scanning36 DocuMate 272 Scanner User’s GuideImage Documents PropertiesThese properties apply to ScanSoft OmniPage Pro 12 that you received with your s

DocuMate 272 Scanner User’s Guide 37ScanningStorage PropertiesThese properties apply to the Destination Application named Transfer to Storage. If a CD

Scanning38 DocuMate 272 Scanner User’s GuideeMail PropertiesThese properties apply to eMail applications so you can specify the folder for documents t

DocuMate 272 Scanner User’s Guide 39Scanning5. Select the options for color document handling.Convert Bitmaps using Screen Resolution—Use this option

Scanning40 DocuMate 272 Scanner User’s GuideBecause JPEG image files can be reduced in size, the JPEG format is often used for images on web pages, or

DocuMate 272 Scanner User’s Guide 41ScanningText FormatsSelecting the text format option also selects OCR processing as an automatic step for scanning

Scanning42 DocuMate 272 Scanner User’s Guide3. Choose the file type that you want for the text format.Your selection of a file type pertains only to t

DocuMate 272 Scanner User’s Guide 43ScanningThe OCR Options provide a series of selections for the OCR feature when you scan text. This menu option is

Scanning44 DocuMate 272 Scanner User’s GuideTo select options:1. Open the One Touch Properties window and click the Options tab.2. Click the menu arro

Table of Contentsiv DocuMate 272 Scanner User’s GuideScanning from PaperPortScanning from the Basic Interface or Advanced Interface . . . . . . . . .

DocuMate 272 Scanner User’s Guide 45Scanning• PDF applications are for documents scanned to PDF format.• Email includes Microsoft Outlook and other eM

Scanning46 DocuMate 272 Scanner User’s GuideCreating a New Scan ConfigurationThe scan configurations are where you select the scanning resolution, bri

DocuMate 272 Scanner User’s Guide 47Scanning5. Select scan settings for the new scan configuration.Mode—Select a scanning mode:• Black&White to sc

Scanning48 DocuMate 272 Scanner User’s GuideBrightness refers to the lightness or darkness of the image. Contrast is the range between the darkest and

DocuMate 272 Scanner User’s Guide 49Scanning• Straighten Image—Select this option to let the scanner automatically determine if a page is skewed, and

Scanning50 DocuMate 272 Scanner User’s Guide• Color Filter—Color filter is the ability of your scanner to automatically remove a color from a scanned

DocuMate 272 Scanner User’s Guide 51ScanningThe Device Settings TabA Device Settings tab appears on the Scan Configurations dialog box when your selec

Scanning52 DocuMate 272 Scanner User’s GuideThe Storage Options Tab (Archive)A Storage Options tab appears on the Scan Configurations dialog box when

DocuMate 272 Scanner User’s Guide 53ScanningEditing or Deleting Scan ConfigurationsTo edit or delete a scan configuration:1. Open the One Touch Proper

Scanning54 DocuMate 272 Scanner User’s GuideConfiguring Before ScanningYou can manually configure the scan settings before beginning the scanning proc

DocuMate 272 Scanner User’s Guide 1WelcomeYour new Xerox DocuMate 272 scanner can quickly scan single-sided or double-sided stacks of color and black-

DocuMate 272 Scanner User’s Guide 55ScanningScanning with Optical Character Recognition (OCR)Optical Character Recognition (OCR) is like a printer in

Scanning56 DocuMate 272 Scanner User’s Guide2. To scan from the One Touch Button Panel, click the One Touch icon in the Windows system Tray, click the

DocuMate 272 Scanner User’s Guide 57Scanning5. Choose OCR Options from the menu.The OmniPage OCR Options window opens with the OCR tab selected.6. Cho

Scanning58 DocuMate 272 Scanner User’s Guidecan also add names that you expect to be in the documents too. That way, when the OCR process proofreads t

DocuMate 272 Scanner User’s Guide 59ScanningClick the Font Matching button to see the Font Matching dialog box.The list on the left are the fonts avai

Scanning60 DocuMate 272 Scanner User’s GuideAutomatically correct page orientation—Select this option to have the OCR process check orientation and au

DocuMate 272 Scanner User’s Guide 61ScanningAutomatic—Choose this option to let the OCR process determine the layout of the pages. It is the fastest t

Scanning62 DocuMate 272 Scanner User’s GuideTrue Page (TP)—This output format keeps the original layout of the pages, including columns. This is done

DocuMate 272 Scanner User’s Guide 63ScanningThe settings for the button (button 8 in this example) now show your page format selection. 6. Choose a Sc

Scanning64 DocuMate 272 Scanner User’s Guide12. Enter the text you want to find, and click the Find button.See the Adobe Acrobat user manual for more

Welcome2 DocuMate 272 Scanner User’s GuideThe Xerox DocuMate 272 ScannerPaper guide—Holds documents to scan through the Document Feeder. Adjusts to fi

DocuMate 272 Scanner User’s Guide 65Scanning8. On the One Touch window, make sure that the Burn to CD Destination Application is still selected and cl

Scanning66 DocuMate 272 Scanner User’s Guide3. Select Still Image Client as the Destination Application. Note that you cannot choose a page format for

DocuMate 272 Scanner User’s Guide 67ScanningCreating an HTML Web Page from Your Scanned DocumentsIf you scan a document, whether a single page or mult

Scanning68 DocuMate 272 Scanner User’s Guide7. Now on the One Touch Button Panel, click Button 6 (or if you used another button, click it).When scanni

DocuMate 272 Scanner User’s Guide 69ScanningTransferring Scanned Documents to StorageWith the Transfer to Storage scanning process, you can scan docum

Scanning70 DocuMate 272 Scanner User’s GuideTo Use OCR Before Transferring to StorageIf the documents you want to transfer to storage are text documen

DocuMate 272 Scanner User’s Guide 71ScanningChecking the Hardware and Setting the Lamp Power Saving1. Right-click on the One Touch icon and choose Sho

Scanning72 DocuMate 272 Scanner User’s Guide2. Click the Properties button.Your scanner has a built-in power saving feature that is set to power down

DocuMate 272 Scanner User’s Guide 73Scanning from PaperPortScanning from PaperPortInstead of using the scanner buttons or the One Touch Button Panel t

Scanning from PaperPort74 DocuMate 272 Scanner User’s GuideScanning from the Basic Interface or Advanced InterfaceThe instructions in this section are

DocuMate 272 Scanner User’s Guide 3WelcomeWhat You Need An IBM-compatible PC with:• A CD-ROM drive• An available Universal Serial Bus (USB) port• A Pe

DocuMate 272 Scanner User’s Guide 75Scanning from PaperPort3. From the Scanner list, choose TWAIN: Xerox DocuMate 272.4. In the “Scan what?” section,

Scanning from PaperPort76 DocuMate 272 Scanner User’s GuideTo select Settings:1. Click Settings on the Scan Pane before clicking the Scan button.The S

DocuMate 272 Scanner User’s Guide 77Scanning from PaperPortTo name each item by the date when it is scanned, click the menu arrow and choose one of th

Scanning from PaperPort78 DocuMate 272 Scanner User’s GuideScanning from the Basic InterfaceThe Basic Interface can scan a preview of the image so you

DocuMate 272 Scanner User’s Guide 79Scanning from PaperPort5. To preview the item with the new settings, place the document into the ADF again and cli

Scanning from PaperPort80 DocuMate 272 Scanner User’s GuideThe Single Page Items Check BoxThe Single page items check box (on the PaperPort Desktop Sc

DocuMate 272 Scanner User’s Guide 81Scanning from PaperPortScanning from the Advanced InterfaceThe Advanced Interface has more options for scanning. 1

Scanning from PaperPort82 DocuMate 272 Scanner User’s Guide• GrayScale scans the image using up to 256 true shades of gray. Use this setting to scan b

DocuMate 272 Scanner User’s Guide 83Scanning from PaperPort10. When you’re finished scanning items, click Done to close the Advanced Interface.A scan

Scanning from PaperPort84 DocuMate 272 Scanner User’s GuideLoad and Scan Credit Cards and Identification CardsYou can scan cards from software that su

Installation4 DocuMate 272 Scanner User’s GuideInstallationInstallation is a quick, four-step process:1. Assemble the scanner2. Install the software3.

DocuMate 272 Scanner User’s Guide 85Scanning from PaperPort3. On the Advanced Interface choose Card Reader-Simplex (one-sided) or Card Reader-Duplex (

Scanning from PaperPort86 DocuMate 272 Scanner User’s GuideAdjusting the Image with the Advanced InterfaceYou can adjust the scan settings on the Adva

DocuMate 272 Scanner User’s Guide 87Scanning from PaperPortThe following figure shows an example of the Advanced Interface if you click the Resolution

Scanning from PaperPort88 DocuMate 272 Scanner User’s GuideThe following figure shows the resolution options.NOTE: The location of various buttons on

DocuMate 272 Scanner User’s Guide 89Scanning from PaperPortAdjusting the Brightness and ContrastSometimes an item is scanned with the brightness and c

Scanning from PaperPort90 DocuMate 272 Scanner User’s GuideAdjusting Gamma, Saturation, and Color HueIf you’re using the Color Configuration to scan,

DocuMate 272 Scanner User’s Guide 91Scanning from PaperPortThe following figure shows the input size options.To set the image size:1. Select the image

Scanning from PaperPort92 DocuMate 272 Scanner User’s GuideYou can now move or resize the outline to select the specific area you want to scan.2. To m

DocuMate 272 Scanner User’s Guide 93Scanning from PaperPortCreating a New Advanced Interface ProfileYou cannot change the settings of the preset profi

Scanning from PaperPort94 DocuMate 272 Scanner User’s GuideDisplay the Device Configuration1. Click the Device Configuration button.The Device configu