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Security
WorkCentre 6400 Multifunction Printer
System Administrator Guide
74
Overwriting Image Data
To ensure that image data on the printer’s hard drive cannot be accessed, you can delete and overwrite
image data. Image data is any and all in-process or temporary user data on the disk, such as current
jobs, queued jobs, temporary scan files, but not saved jobs or folders.
Manually Deleting Image Data
To manually delete image data on the printer’s hard drive:
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
CentreWare IS on page 17.
1. In CentreWare IS, click Properties > Security > On Demand Overwrite > Manual.
2. Under Standard, click Start to delete all data except:
• Jobs and folders stored by the Reprint Saved Jobs service
• Jobs stored by the Scan to Mailbox service
• Speed dial entries in the Fax Address Book
• Internet Fax mailbox contents
Note: Depending on how many files are being deleted, the printer can be offline for up to 20
minutes while data is being deleted.
To manually delete all image data on the printer’s hard drive:
CAUTION: All image data will be deleted.
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
CentreWare IS on page 17.
1. In CentreWare IS, click Properties > Security > On Demand Overwrite > Manual.
2. Under Full, click Start to delete all data.
Note: Depending on how full the hard drive is, the printer can be offline for up to 60 minutes while
data is being deleted.
Scheduling Routine Deletion of Image Data
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
CentreWare IS on page 17.
1. In CentreWare IS, click Properties > Security > On Demand Overwrite > Scheduled.
2. To enable Scheduled On Demand Overwrite, under Frequency, select how often you want data to
be deleted: Daily, Weekly or Monthly.
3. Under Time, type the time that you want data to be deleted.
4. If you selected Weekly or Monthly frequency, under Day of Week or Day of Month, select the
day that you want data to be deleted.
- WorkCentre 1
- Contents 3
- 4Security 4
- 5Printing 5
- 6 Managing Copy Functions 5
- 7Scanning 6
- 9 Accounting 7
- 10 Administrator Tools 7
- Overview 10
- More Information 11
- Introduction 12
- Initial Setup 13
- Physical Connection 14
- The Installation Wizard 15
- Quick Setup Home 15
- Configuration Report 15
- Assigning a Network Address 16
- Accessing CentreWare IS 17
- Enabling Services 19
- Network Configuration 21
- Enabling TCP/IP 22
- Configuring DNS/DDNS Settings 23
- Configuring Settings for IPv4 23
- Configuring SNMP 28
- Editing SNMP v3 Settings 29
- SNMP Advanced Settings 29
- Enabling LPR/LPD 32
- Raw TCP/IP Printing 33
- Optional Information 35
- Configuring Contexts for LDAP 38
- Defining User Mappings 38
- User Roles Access Setup 39
- Device Access Setup 39
- Service Access Setup 40
- Feature Access Setup 40
- Configuring Filters for LDAP 41
- Enabling HTTP 43
- Configuring HTTP Settings 43
- Proxy Server 44
- AppleTalk 46
- Configuring NetWare Settings 47
- Bindery Settings 48
- Microsoft Networking 49
- Enabling WSD 50
- Security 53
- Setting up Access Rights 54
- Local Authentication 55
- Network Authentication 56
- Digital Certificates 62
- Creating a Request 63
- Secure HTTP (SSL) 65
- Enabling IPsec 66
- Managing Actions 66
- Manual Keying Settings 67
- Editing or Deleting an Action 68
- Managing Protocol Groups 69
- Managing Host Groups 69
- Managing Security Policies 70
- At the Control Panel 71
- In CentreWare IS 72
- Stored Data Encryption 73
- Overwriting Image Data 74
- PostScript Passwords 76
- IP Filtering 77
- Audit Log 79
- Printing 81
- Saving and Reprinting Jobs 82
- Saving and Printing Jobs 83
- Backing up Saved Jobs 84
- Restoring Saved Jobs 84
- Supported Printing Models 88
- Installing XSUS 88
- Download the Files 89
- Launch XSUS 89
- Managing Copy 93
- Functions 93
- Managing Copy Functions 94
- Changing the Reading Order 95
- Creating Copy Feature Presets 96
- Reduce/Enlarge Presets 97
- Setting Scan Policies 100
- Creating and Editing a Folder 101
- Deleting Scanned Files 101
- Delete Scan Folders 102
- Managing Folder Passwords 102
- Monitoring Capacity 103
- Scanning to an Email Address 104
- Scanning 105
- System Administrator Guide 105
- Workflow Scanning 106
- NetWare NCP 107
- HTTP/HTTPS 109
- Adding a File Destination 111
- Adding a Fax Destination 111
- Configuring Scan to Home 116
- This chapter includes: 119
- • Embedded Fax on page 120 119
- • Server Fax on page 131 119
- • Internet Fax on page 135 119
- • LAN Fax on page 138 119
- Embedded Fax 120
- Setting Fax Defaults 121
- Setting Transmission Defaults 123
- Fax Mailboxes 124
- Storing a Fax in a Mailbox 125
- Fax Reports 126
- Chain Dialing 127
- Fax Polling 127
- Remote Polling 128
- Troubleshooting Embedded Fax 129
- Server Fax 131
- Troubleshooting Server Fax 134
- Internet Fax 135
- Filing Options 136
- Internet Fax Image Settings 136
- Internet Fax Addresses 137
- Troubleshooting Internet Fax 137
- Sending a LAN Fax 138
- Adding a Fax Recipient 138
- Setting up a Cover Sheet 139
- Setting LAN Fax Options 139
- Editing the Phonebook 140
- Accounting 141
- Xerox Standard Accounting 142
- Creating a General Account 143
- Maximum Usage Limits 144
- Resetting Usage Limits 144
- Printing a Report 145
- Network Accounting 146
- Administrator Tools 149
- Monitoring Alerts and Status 150
- Energy Saving Settings 152
- Touch Screen Settings 153
- Taking the Printer Offline 154
- SMart eSolutions 156
- Meter Assistant 157
- Supplies Assistant 157
- Maintenance Assistant 157
- Usage Counters 157
- Billing Information 158
- Creating a Clone File 159
- Installing a Clone File 160
- Address Books 161
- Fax Address Book 162
- LAN Fax Address Book 162
- Font Management Utility 163
- Network Logs 164
- Updating the Printer Software 166
- Auto Upgrade 167
- Customization and 169
- Expansion 169
- Enabling Extensible Services 170
- Auxiliary Interface Kit 171
- Customization and Expansion 172
- Audit Log Event 173
- Identification Numbers 173
- Numerics 177
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