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Accounting
202 ColorQube 9301/9302/9303 Multifunction Printer
System Administrator Guide
Adding a User and Setting Usage Limits
Before you can associate users with an accounting group, add or import user information to the user
database. To edit the user database, see Configuring Authentication Settings on page 68.
To add a user and set usage limits for the user:
1. On the Accounting page, next to Users and Limits, click Edit.
2. Click Add New User.
3. Under Display Name, type a name for the user. This name is associated with the user in the user
database.
4. Type a unique user name for the new user. To log in at the control panel, the user types this name.
5. Under Color Impressions, next to Prints or Copies, type the maximum number of impressions or sent
images allowed for the user.
6. Under Black Impressions, next to Prints or Copies, type the maximum number of impressions or sent
images allowed for the user.
7. Under Scanned Images, type the maximum number of impressions or sent images allowed for the
user.
8. Under Fax Images, next to Sent or Black Faxed Impressions, type the maximum number of
impressions or sent images allowed for the user.
9. To reset limits, next to an impression or image type, click Reset.
10. To reset all limits, click Reset All.
11. Click Apply.
Note: Not all options listed are supported on all printers. Some options apply only to a specific
printer model, configuration, operating system, or driver type.
Managing User Information
You can import or export user information and accounting data as a .csv file. For details, see CentreWare
Internet Services help.
Importing User Information
1. On the Accounting page, next to Users and Limits, click Edit.
2. From the Management Actions menu, select Import.
3. Under File, click Browse or Choose File, select your .csv file, and click Open or Choose.
4. Under Delimiting Character, select an option.
5. Under Language, select the language of the text in your .csv file.
6. Under When importing your File, select an option:
− Append to existing adds user information from the .csv file to the existing user information
stored in the database.
− Overwrite existing data replaces all user information in the database with user information
from your .csv file.
7. Click Next.
- ColorQube 1
- Contents 3
- 4 Security 65 5
- 5 Printing 121 6
- 6 Copying 141 7
- 7 Scanning 149 7
- 8 Faxing 177 8
- 9 Accounting 199 9
- B External Keyboard 259 10
- Introduction 11
- Overview 12
- More Information 13
- Initial Setup 15
- 4. Turn on the printer 16
- Assigning a Network Address 17
- Settings 19
- Installation Wizard 20
- Quick Setup Home 20
- Physical Connection Settings 25
- Network Connectivity 29
- Enabling TCP/IP 33
- Configuring IPv4 34
- Configuring IPv6 35
- Configuring DNS 36
- FTP/SFTP Filing 37
- Configuring SLP 39
- Enabling SNMP 40
- Configuring SNMPv1/v2c 40
- Configuring SNMPv3 41
- LPR/LPD 43
- Microsoft Networking 45
- Raw TCP/IP Printing 46
- SMB Filing 48
- SMTP Server 49
- Configuring LDAP Contexts 53
- LDAP Custom Filters 54
- Accessing HTTP Web Services 56
- HTTP Web Services 56
- HTTP Advanced Settings 56
- Proxy Server 58
- Enabling WSD 60
- Bindery Settings 62
- NDPS/NEPS 62
- AppleTalk 63
- Setting Access Rights 66
- Authorization 67
- Personalization 67
- Setting the Login Method 67
- User Database 68
- Domain Controller 74
- User Permissions 78
- User Roles 79
- Creating a New Role 81
- Secure HTTP (SSL) 85
- FIPS 140-2 86
- Stored Data Encryption 88
- IP Filtering 89
- Editing an IP Filter Rule 90
- Audit Log 91
- Interpreting the Audit Log 92
- Installation Policies 93
- McAfee Embedded Control 94
- Setting the Security Level 95
- Setting the Alert Options 96
- Enabling IPsec 97
- Managing Actions 97
- Managing Protocol Groups 98
- Creating a New Action 98
- Managing Host Groups 100
- Managing Security Policies 101
- Security Certificates 102
- Device Certificate 103
- Installing the Generic Xerox 103
- Trusted CA Certificate 103
- Installing Root Certificates 104
- Security 105
- System Administrator Guide 105
- System Timeout 109
- Overwriting Image Data 110
- Immediate Job Overwrite 112
- PostScript Passwords 113
- USB Port Security 114
- 2. Click Hide User Name 116
- 4. Click Apply 116
- Verifying the Software 117
- Restrictions 119
- Printing 121
- Paper Management 122
- Selecting Tray 1 Settings 123
- Saving and Reprinting Jobs 124
- Saving and Printing Jobs 125
- Backing up Saved Jobs 125
- Services 127
- Printing an Error Sheet 129
- Hold All Jobs 132
- Printer Manager 133
- Adding the Printer 134
- Printing with CUPS 134
- Print from USB 136
- Print from Mailbox 137
- AirPrint 138
- 3. Touch Enable 139
- 4. Touch Save 139
- Specifying Output Settings 140
- Copying 141
- Changing the Reading Order 143
- Setting Copy Presets 144
- Changing Image Shift Presets 145
- Scanning 149
- Setting Scan Policies 150
- Creating a Folder 151
- Editing a Folder 151
- Deleting Scanned Files 151
- Deleting Scan Folders 152
- Managing Folder Passwords 152
- Monitoring Capacity 153
- Scanning to an Email Address 154
- Editing User Policy Settings 158
- Workflow Scanning 159
- FTP or SFTP 160
- NetWare 161
- HTTP/HTTPS 163
- Adding a File Destination 164
- Adding a Fax Destination 165
- Scan to USB 170
- Utility 173
- Before You Begin 175
- This chapter includes: 177
- Fax Overview 178
- Enabling Embedded Fax 180
- Fax Security 181
- Setting Fax Defaults 181
- Setting Automatic Redial 183
- Send Header Text 183
- Automatic Resend 183
- Batch Send 183
- Setting Fax Feature Defaults 184
- Fax Forwarding 184
- Fax Polling 186
- Fax Mailboxes 187
- Fax Reports 187
- Printing a Fax Report 188
- Server Fax 189
- Internet Fax 194
- LAN Fax 197
- Accounting 199
- Xerox Standard Accounting 200
- General and Group Accounts 201
- Managing User Information 202
- Downloading a Sample File 204
- Exporting User Information 204
- Usage Limits 205
- Validating Accounting Codes 206
- Network Accounting 207
- Configuring User Prompts 208
- Setting the Job Timeout 211
- Administrator Tools 215
- Monitoring Alerts and Status 216
- Local UI Alerts 217
- Low Supply Warning 217
- Energy Saving Settings 218
- Remote Control Panel 220
- Entry Screen Defaults 221
- Setting the Date and Time 222
- Smart eSolutions 223
- MeterAssistant 224
- SuppliesAssistant 224
- Maintenance Assistant 224
- Usage Counters 225
- Billing Information 225
- Billing Impression Mode 226
- Cloning 227
- Address Books 228
- Managing Groups 229
- Converting an Unknown Group 229
- Managing Favorites 229
- Network Address Book 232
- LAN Fax Address Book 232
- Font Management Utility 233
- Network Logs 234
- Display Device Information 236
- Xerox Online Support 237
- Taking the Printer Offline 239
- Enabling Upgrades 241
- Software Upgrade 242
- Customization and 245
- Expansion 245
- Enabling Extensible Services 246
- Auxiliary Interface Kit 247
- Driver Download Link 248
- Customization and Expansion 249
- Managing Scan Templates 251
- Weblet Management 252
- Configuring Weblet Settings 253
- Audit Log Event 255
- Identification Numbers 255
- Event Identification 256
- Description 256
- External Keyboard 259
- External Keyboard Shortcuts 260
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