Xerox WorkCentre 5845/5855 User Manual

Version 1.0January 2013Xerox® WorkCentre® 5845/5855/5865/5875/5890 Getting Started Guide

Safety and Regulations8WorkCentre® 5845/5855/5865/5875/5890 Getting Started GuideEuropean UnionWARNING: This is a Class A product. In a domestic envi

Safety and RegulationsWorkCentre® 5845/5855/5865/5875/5890 9Getting Started Guideof install. continuing to use the duplex function will reduce the en

Safety and Regulations10 WorkCentre® 5845/5855/5865/5875/5890 Getting Started GuideCopy RegulationsUnited StatesCongress, by statute, has forbidden th

Safety and RegulationsWorkCentre® 5845/5855/5865/5875/5890 11Getting Started Guide7. Immigration papers.8. Draft Registration Cards.9. Selective Ser

Safety and Regulations12 WorkCentre® 5845/5855/5865/5875/5890 Getting Started GuideThe above list is provided for your convenience and assistance, but

Safety and RegulationsWorkCentre® 5845/5855/5865/5875/5890 13Getting Started GuideYou may safely connect the machine to the following standard modula

Safety and Regulations14 WorkCentre® 5845/5855/5865/5875/5890 Getting Started GuideCanadaNote: The Industry Canada label identifies certified equipmen

Safety and RegulationsWorkCentre® 5845/5855/5865/5875/5890 15Getting Started GuideSouth AfricaThis modem must be used in conjunction with an approved

Safety and Regulations16 WorkCentre® 5845/5855/5865/5875/5890 Getting Started GuideProduct Recycling and DisposalUSA and CanadaXerox operates a worldw

Safety and RegulationsWorkCentre® 5845/5855/5865/5875/5890 17Getting Started GuideEnergy Program ComplianceAll MarketsENERGY STARThe Xerox WorkCentre

©2013 Xerox Corporation. All rights reserved. Xerox® and Xerox and Design® are trademarks of Xerox Corporation in the United States and/or other count

Safety and Regulations18 WorkCentre® 5845/5855/5865/5875/5890 Getting Started GuideEnvironment, Health and Safety Contact InformationFor more informat

WorkCentre® 5845/5855/5865/5875/5890 19Getting Started GuideGetting StartedIdentifying the Parts of Your DeviceYour new device is not simply a conven

Getting Started20 WorkCentre® 5845/5855/5865/5875/5890 Getting Started Guide8. Paper Tray 6: This is an optional high capacity paper tray. It is a de

Getting StartedWorkCentre® 5845/5855/5865/5875/5890 21Getting Started GuideLocating the Serial Number for Your DeviceIf you need assistance during or

Getting Started22 WorkCentre® 5845/5855/5865/5875/5890 Getting Started GuideServices and OptionsIdentifying the WorkCentre 5845 Standard and Optional

Getting StartedWorkCentre® 5845/5855/5865/5875/5890 23Getting Started Guide• Office Finisher 3 Hole Punch Kit enables the Office Finisher to make 3 h

Getting Started24 WorkCentre® 5845/5855/5865/5875/5890 Getting Started Guide• Xerox Standard Accounting is an accounting tool which tracks the number

Getting StartedWorkCentre® 5845/5855/5865/5875/5890 25Getting Started Guide• Offset Catch Tray delivers collated or uncollated output.• Office Finish

Getting Started26 WorkCentre® 5845/5855/5865/5875/5890 Getting Started Guide• Unicode International Printing Kit enables unicode characters to be prin

Getting StartedWorkCentre® 5845/5855/5865/5875/5890 27Getting Started Guide• Envelope Tray this tray is fitted instead of paper tray 2 to enable enve

WorkCentre® 5845/5855/5865/5875/5890 1Getting Started GuideTable of Contents1Safety and RegulationsNotices and Safety . . . . . . . . . . . . . . . .

Getting Started28 WorkCentre® 5845/5855/5865/5875/5890 Getting Started Guide• Scan to PC Desktop Kit enables you to scan to your computer. Standard an

Getting StartedWorkCentre® 5845/5855/5865/5875/5890 29Getting Started GuideOptional• Paper Tray 6 high capacity paper tray.• Tray 6 Large Paper Kit c

Getting Started30 WorkCentre® 5845/5855/5865/5875/5890 Getting Started Guide• LAN Fax enables users to send faxes directly from their PC using the pri

Getting StartedWorkCentre® 5845/5855/5865/5875/5890 31Getting Started Guide• Server Fax enables users to send and receive hard copy faxes via a fax s

Getting Started32 WorkCentre® 5845/5855/5865/5875/5890 Getting Started Guide• McAfee Integrity Control Kit uses McAfee software to detect and prevent

Getting StartedWorkCentre® 5845/5855/5865/5875/5890 33Getting Started GuideOffice Finisher• Holds up to 250 sheets of paper in the Top Tray, and up t

Getting Started34 WorkCentre® 5845/5855/5865/5875/5890 Getting Started GuideIdentifying the Control Panel Buttons1. Services Home: Provides access to

Getting StartedWorkCentre® 5845/5855/5865/5875/5890 35Getting Started GuidePower On and OffPowering the Device On1. Ensure that your device is conne

Getting Started36 WorkCentre® 5845/5855/5865/5875/5890 Getting Started GuideUsing the Energy Saver OptionEnergy Saver ends the current session and kee

Getting StartedWorkCentre® 5845/5855/5865/5875/5890 37Getting Started GuideLoading DocumentsOriginal documents can be loaded either into the document

2WorkCentre® 5845/5855/5865/5875/5890 Getting Started Guide

Getting Started38 WorkCentre® 5845/5855/5865/5875/5890 Getting Started GuideMaking CopiesWhen you press the Start button to make a copy, the device sc

Getting StartedWorkCentre® 5845/5855/5865/5875/5890 39Getting Started GuidePrintPrinting a Document using the PostScript Print DriverYou can print to

Getting Started40 WorkCentre® 5845/5855/5865/5875/5890 Getting Started GuideRefer to the System Administrator Guide for further information.1. Open t

Getting StartedWorkCentre® 5845/5855/5865/5875/5890 41Getting Started GuideIn addition to the drivers designed specifically for your device, you can

Getting Started42 WorkCentre® 5845/5855/5865/5875/5890 Getting Started GuidePrinting a Document using the Mac Print DriverYou can print to the device

Getting StartedWorkCentre® 5845/5855/5865/5875/5890 43Getting Started GuideRefer to the System Administrator Guide for further information.1. Open t

Getting Started44 WorkCentre® 5845/5855/5865/5875/5890 Getting Started GuideIn addition to the drivers designed specifically for your device, you can

Getting StartedWorkCentre® 5845/5855/5865/5875/5890 45Getting Started GuideFaxExplaining the Fax OptionsThere are three Fax services which can be ins

Getting Started46 WorkCentre® 5845/5855/5865/5875/5890 Getting Started GuideIf Authentication or Accounting has been enabled on your device you may ha

Getting StartedWorkCentre® 5845/5855/5865/5875/5890 47Getting Started Guide5. If required, select the Internet Fax tab. This is usually the active t

WorkCentre® 5845/5855/5865/5875/5890 3Getting Started GuideSafety and RegulationsNotices and SafetyPlease read the following instructions carefully b

Getting Started48 WorkCentre® 5845/5855/5865/5875/5890 Getting Started Guide3. Press the Services Home button.4. Select the Server Fax button.5. If r

Getting StartedWorkCentre® 5845/5855/5865/5875/5890 49Getting Started Guide4. Open the print driver Properties window - the method will vary dependi

Getting Started50 WorkCentre® 5845/5855/5865/5875/5890 Getting Started Guide9. Select Print a Cover Sheet from the Cover Sheet Options menu.• Select t

Getting StartedWorkCentre® 5845/5855/5865/5875/5890 51Getting Started Guide•If required, select the Dialing Prefix entry box and use your keyboard to

Getting Started52 WorkCentre® 5845/5855/5865/5875/5890 Getting Started Guide-If required, select the Organization entry box and use your keyboard to e

Getting StartedWorkCentre® 5845/5855/5865/5875/5890 53Getting Started Guide- If required, select the Sender E-mail Address entry box and use your key

Getting Started54 WorkCentre® 5845/5855/5865/5875/5890 Getting Started Guide13. Depending on how your device has been set up, the Fax Confirmation sc

Getting StartedWorkCentre® 5845/5855/5865/5875/5890 55Getting Started GuideNote: The recipient’s details are saved on your computer’s hard drive, in

Getting Started56 WorkCentre® 5845/5855/5865/5875/5890 Getting Started Guide9. If required, select the Cover Sheet Image option required.• New adds a

Getting StartedWorkCentre® 5845/5855/5865/5875/5890 57Getting Started GuideNote: To use this feature, your System Administrator must install and enab

Safety and Regulations4WorkCentre® 5845/5855/5865/5875/5890 Getting Started GuideOperational Safety InformationYour Xerox device and supplies have bee

Getting Started58 WorkCentre® 5845/5855/5865/5875/5890 Getting Started Guide• If the contact list is long, click in the Search... entry box and use yo

Getting StartedWorkCentre® 5845/5855/5865/5875/5890 59Getting Started Guide• Click the OK button.10. If you want the device to print a confirmation

Getting Started60 WorkCentre® 5845/5855/5865/5875/5890 Getting Started GuideUsing Workflow ScanningWorkflow Scanning converts hard copy documents into

Getting StartedWorkCentre® 5845/5855/5865/5875/5890 61Getting Started GuideSending an E-mailUse the E-mail feature to scan images and send them to a

Getting Started62 WorkCentre® 5845/5855/5865/5875/5890 Getting Started Guide13. If required, select the File Name button and use the touch screen key

Getting StartedWorkCentre® 5845/5855/5865/5875/5890 63Getting Started GuideSaved JobsSaving JobsSaving Jobs using the PostScript Print DriverYou can

Getting Started64 WorkCentre® 5845/5855/5865/5875/5890 Getting Started Guide10. If required, select the Private radio button to passcode protect your

Getting StartedWorkCentre® 5845/5855/5865/5875/5890 65Getting Started Guide• Select Use Document Name from the Job Name dropdown menu to save your jo

Getting Started66 WorkCentre® 5845/5855/5865/5875/5890 Getting Started Guide4. Select Xerox Features from the print driver properties menu - the name

Getting StartedWorkCentre® 5845/5855/5865/5875/5890 67Getting Started GuideNote: Your System Administrator must enable the Job Storage feature on you

Safety and RegulationsWorkCentre® 5845/5855/5865/5875/5890 5Getting Started GuideLaser Safety InformationCAUTION: Use of controls, adjustments, or pe

Getting Started68 WorkCentre® 5845/5855/5865/5875/5890 Getting Started GuidePrinting Saved JobsPrinting a Saved Job using the Print From FeatureThe Pr

Getting StartedWorkCentre® 5845/5855/5865/5875/5890 69Getting Started GuidePrinting Saved Jobs from Internet ServicesInternet Services uses the embed

Getting Started70 WorkCentre® 5845/5855/5865/5875/5890 Getting Started GuideEnhancing ProductivityYour device is a powerful multi-functional device wi

Getting StartedWorkCentre® 5845/5855/5865/5875/5890 71Getting Started GuideMaintenance and ConsumablesIdentifying the Replaceable UnitsThere are seve

Getting Started72 WorkCentre® 5845/5855/5865/5875/5890 Getting Started GuideWhen you use the document feeder, your documents will pass over the statio

Getting StartedWorkCentre® 5845/5855/5865/5875/5890 73Getting Started GuideHelpAccessing the Help Features On the DeviceWhen using your device, detai

Getting Started74 WorkCentre® 5845/5855/5865/5875/5890 Getting Started GuideAccessing the PCL Print Driver Help PagesYou can print to the device from

Getting StartedWorkCentre® 5845/5855/5865/5875/5890 75Getting Started GuideAccessing the XPS Print Driver Help PagesYou can print to the device from

Getting Started76 WorkCentre® 5845/5855/5865/5875/5890 Getting Started GuideGetting Further AssistanceFor any additional help visit our customer web s

Safety and Regulations6WorkCentre® 5845/5855/5865/5875/5890 Getting Started GuideEmergency Power OffIf any of the following conditions occur, turn off

Safety and RegulationsWorkCentre® 5845/5855/5865/5875/5890 7Getting Started Guide• Never throw toner, toner cartridges or toner containers into an op