Xerox FaxCentre F12 User Manual

FaxCentre F12User Guide602E95500

Page 1-2 Xerox FaxCentre F12 User Guide Finding Information in the User GuideThe User Guide contains the following sections:- Table of ContentsUse th

Page 5-40 Xerox FaxCentre F12 User Guide If you do not want to secure the transmission with a poll code, press [Enter] when the display shows ’0000’

Xerox FaxCentre F12 User Guide Page 5-41FaxØ Enter the number of the remote fax machine using the number keypad.To enter the number, you can also pre

Page 5-42 Xerox FaxCentre F12 User Guide ØIf you have entered a specific start time, the FaxCentre will dial, and receive a document from the remote

Xerox FaxCentre F12 User Guide Page 5-43FaxDepartment Control ModeFor usage management, your FaxCentre is equipped with Department Control Mode. This

Page 5-44 Xerox FaxCentre F12 User Guide ØEnter the desired department number(1-50) using the number keypad, then press [Enter].If the department num

Xerox FaxCentre F12 User Guide Page 5-45Faxwhen ’DEPT. CODE’ is displayed on the lower line. The Department Code list shows all the Department codes

Page 5-46 Xerox FaxCentre F12 User Guide ØPress [Enter]. ’CLEAR DEPARTMENT’ is displayed. Ø Press [1] to clear the department journal. Press [2] to c

Xerox FaxCentre F12 User Guide Page 5-47FaxAdditional FeaturesThis section covers fax maintenance procedures. These are:Ø Printing ReportsØ System Da

Page 5-48 Xerox FaxCentre F12 User Guide Printing ReportsYour FaxCentre can print reports containing useful information – System Data for example. Th

Xerox FaxCentre F12 User Guide Page 5-49FaxSetting Prefix Dial NumberYou can set the prefix dial number up to 5 digits. This dial number is to dial f

Xerox FaxCentre F12 User Guide Page 1-3About This Guide- System Setup - Chapter 9Provides instructions for programming the default system settings av

Page 5-50 Xerox FaxCentre F12 User Guide

Xerox FaxCentre F12 User Guide Page 6-1Scan6 ScanYour FaxCentre F12 is equipped with a True Color Quality Scanner capable of reproducing color charts

Page 6-2 Xerox FaxCentre F12 User Guide The FaxCentre F12 TWAIN Scanner ProgramThe FaxCentre F12 TWAIN Scanner program is used to scan documents and

Xerox FaxCentre F12 User Guide Page 6-3ScanScanning ProcedureThis section explains advanced scanning with a Twain compliant application program.NOTE:

Page 6-4 Xerox FaxCentre F12 User Guide Do not attempt to feed the following types of documents into the Automatic Document Feeder:• carbon-paper or

Xerox FaxCentre F12 User Guide Page 7-1Maintaining the FaxCentre7 Maintaining the FaxCentreThere will be times when the machine will require maintena

Page 7-2 Xerox FaxCentre F12 User Guide CleaningCleaning the FaxCentre F12Proper maintenance is important for the smooth operation of any equipment.C

Xerox FaxCentre F12 User Guide Page 7-3Maintaining the FaxCentreCleaning the CVT GlassKeeping the Constant Velocity Transport (CVT) glass clean helps

Page 7-4 Xerox FaxCentre F12 User Guide Ordering SuppliesThe Toner Cartridge and the Drum Cartridge are available as customer replaceable units.The c

Xerox FaxCentre F12 User Guide Page 7-5Maintaining the FaxCentreCustomer Replaceable UnitsToner CartridgeExpected Cartridge LifeThe life of your tone

Page 1-4 Xerox FaxCentre F12 User Guide Customer SupportIf after product installation further assistance is required, please call our experts at the

Page 7-6 Xerox FaxCentre F12 User Guide Replacing the Toner CartridgeWhen the toner cartridge is near the end of its life, white streaks or hue chang

Xerox FaxCentre F12 User Guide Page 7-7Maintaining the FaxCentreØOpen the front cover.ØTurn the toner locking lever upwards to release the toner cart

Page 7-8 Xerox FaxCentre F12 User Guide To Re-distribute the Toner:NOTE: If the toner gets on your clothing, wipe it off with a dry cloth and wash cl

Xerox FaxCentre F12 User Guide Page 7-9Maintaining the FaxCentre.If the machine was displaying “Toner Low” or “Toner Empty” you will be asked whether

Page 7-10 Xerox FaxCentre F12 User Guide Setting Your FaxCentre to Send Toner Low InformationIf you set the Notify Toner menu option to ON, when the

Xerox FaxCentre F12 User Guide Page 7-11Maintaining the FaxCentreDrum CartridgeThe Drum Cartridge requires replacement when the Drum life warning is

Page 7-12 Xerox FaxCentre F12 User Guide Replacing the Drum CartridgeThe useful life of the drum cartridge is approximately 15,000 copies/prints in S

Xerox FaxCentre F12 User Guide Page 7-13Maintaining the FaxCentreNOTE: The toner cartridge must be removed to replace the drum cartridge.ØPull the us

Page 7-14 Xerox FaxCentre F12 User Guide ØReinstall the toner cartridge, then lock the lever.Ø Close the front cover and the side cover.The LCD displ

Xerox FaxCentre F12 User Guide Page 7-15Maintaining the FaxCentreLoading MediaAlways use print media that meets the guidelines for use with this FaxC

Xerox FaxCentre F12 User Guide Page 1-5About This GuideConventionsThroughout this User Guide, there are some terms that are used interchangeably:Ø Do

Page 7-16 Xerox FaxCentre F12 User Guide a. Depending on paper thickness, maximum capacity may be reduced.b. If you are experiencing excessive jammin

Xerox FaxCentre F12 User Guide Page 7-17Maintaining the FaxCentreØ Push down on the pressure plate until it locks in position.ØAdjust the rear paper

Page 7-18 Xerox FaxCentre F12 User Guide ØTo remove and insert the rear guide, turn it slightly to your right side then lift it. While holding the re

Xerox FaxCentre F12 User Guide Page 7-19Maintaining the FaxCentreØIf loading letterhead paper, load with the design side facing up. The top edge of t

Page 7-20 Xerox FaxCentre F12 User Guide NOTE: When you print a file from your PC using the paper cassette, make sure that you Enter the source and t

Xerox FaxCentre F12 User Guide Page 7-21Maintaining the FaxCentreUsing the Bypass TrayThe Bypass tray is located on the right side of your FaxCentre.

Page 7-22 Xerox FaxCentre F12 User Guide NOTE: Do not hit the bypass tray or rest your hands on it; otherwise the tray may be damaged or detached fro

Xerox FaxCentre F12 User Guide Page 7-23Maintaining the FaxCentreØLoad the print material with the print side facing down and against the right edge

Page 7-24 Xerox FaxCentre F12 User Guide Media GuidelinesWhen Entering or loading paper, envelopes, or other special media, consider these guidelines

Xerox FaxCentre F12 User Guide Page 7-25Maintaining the FaxCentreGuidelines for Special MediaEnsure you read any instructions that come with your spe

Page 1-6 Xerox FaxCentre F12 User Guide Feed OrientationFeed Orientation describes the direction the originals and the media is fed through the machi

Page 7-26 Xerox FaxCentre F12 User Guide - Do not feed a sheet of labels through the FaxCentre more than once. The adhesive backing is designed for o

Xerox FaxCentre F12 User Guide Page 8-1Basic Troubleshooting8 Basic TroubleshootingThis chapter provides information for solving problems which may o

Page 8-2 Xerox FaxCentre F12 User Guide Document JamsIf a document jams while it is feeding through the ADF, ‘DOCUMENT JAM’ appears in the display.De

Xerox FaxCentre F12 User Guide Page 8-3Basic TroubleshootingPaper JamsIf paper jams occur, ‘PAPER JAM’ appears in the display. Follow the steps below

Page 8-4 Xerox FaxCentre F12 User Guide NOTE: If you remove the jammed paper here, open the side cover then close it to clear the ‘PAPER JAM’ message

Xerox FaxCentre F12 User Guide Page 8-5Basic TroubleshootingFuser AreaIf jammed in the fuser area, ‘PAPER JAM 1’ appears in the display.WARNING:The f

Page 8-6 Xerox FaxCentre F12 User Guide ØRemove the jammed paper, in the direction shown.ØPush up on the fuser lever, then close the side cover.

Xerox FaxCentre F12 User Guide Page 8-7Basic TroubleshootingPaper Exit AreaIf jammed in the paper exit area, ‘PAPER JAM 2’ appears in the display.Ø P

Page 8-8 Xerox FaxCentre F12 User Guide ØTurn the jam remove lever in the direction of the arrow to move the paper to the exit area, then gently pull

Xerox FaxCentre F12 User Guide Page 8-9Basic TroubleshootingØTurn the jam remove lever back to the original position.Ø Close the front cover [1] and

Xerox FaxCentre F12 User Guide Page 1-7About This GuideBracket Text TypefaceThe [Bracket Text] typeface is used to emphasize the selection of a featu

Page 8-10 Xerox FaxCentre F12 User Guide Duplex JamIf paper jam occurs in the duplexer, ‘DUPLEX JAM’ appears in the display.Ø Press the release latch

Xerox FaxCentre F12 User Guide Page 8-11Basic TroubleshootingCalling for ServiceIf the problem persists, contact the Xerox Welcome Centre or your loc

Page 8-12 Xerox FaxCentre F12 User Guide LCD Error MessagesIf an abnormal condition arises in the machine or an incorrect operation is performed, a m

Xerox FaxCentre F12 User Guide Page 8-13Basic TroubleshootingPAPER JAM 1 Paper has jammed in the fuser area.Clear the jam. Refer to page 8-5.PAPER JA

Page 8-14 Xerox FaxCentre F12 User Guide NO. NOT ASSIGNED The speed dial location you tried to use has no number assigned to it.Dial the number manua

Xerox FaxCentre F12 User Guide Page 8-15Basic TroubleshootingSolving ProblemsThe following chart lists some conditions that may occur and the recomme

Page 8-16 Xerox FaxCentre F12 User Guide Frequent copy paper jams Fan the stack of paper, then turn it over in the cassette. Replace paper in paper c

Xerox FaxCentre F12 User Guide Page 8-17Basic TroubleshootingPrinting Problems Solution ChartProblem Probable Cause Suggested SolutionYour product do

Page 8-18 Xerox FaxCentre F12 User Guide Printing is too slow The computer parallel port may not be set for high speed communications.If your compute

Xerox FaxCentre F12 User Guide Page 8-19Basic TroubleshootingBackground scatter The paper may be too damp.Try printing with a different batch of pape

Page 1-8 Xerox FaxCentre F12 User Guide NotesNotes are statements that provide additional information. For example: NOTE: You cannot include one grou

Page 8-20 Xerox FaxCentre F12 User Guide Faxing Problems Solution ChartProblem Suggested SolutionOriginals are fed diagonally (skewed)Ensure the Docu

Xerox FaxCentre F12 User Guide Page 8-21Basic TroubleshootingPaper is collated but not printed.Ensure there enough toner.Check with the party sending

Page 8-22 Xerox FaxCentre F12 User Guide Resetting the MachineIf you are experience problems or the machine locks up you may need to reset the machin

Xerox FaxCentre F12 User Guide Page 9-1System Setup9 System SetupThere are various system settings which require setting up prior to using your FaxCe

Page 9-2 Xerox FaxCentre F12 User Guide System SetupYou can change various settings on the machine through the Machine Setup or Fax Setup menus.Machi

Xerox FaxCentre F12 User Guide Page 9-3System SetupREDIAL INTERVAL FaxCentre F12 can automatically redial a remote fax machine if it was busy. Interv

Page 9-4 Xerox FaxCentre F12 User Guide Changing the Machine Setup OptionsUse the following instructions to display or change the default System Setu

Xerox FaxCentre F12 User Guide Page 9-5System SetupFax Setup OptionsOption DescriptionPAPER SUPPLY Used to determine the paper tray to be used to pri

Page 9-6 Xerox FaxCentre F12 User Guide RECEIVE MODE Your product is set to automatically receive a fax. There are several other receive modes availa

Xerox FaxCentre F12 User Guide Page 9-7System SetupChanging the Fax Setup OptionsUse the following instructions to display or change the default Syst

Xerox FaxCentre F12 User Guide Page 1-9About This GuideRelated Information SourcesInformation available for the FaxCentre F12 consists of:-This User

Page 9-8 Xerox FaxCentre F12 User Guide Adjusting Speaker VolumeUse the following instructions to adjust the loudness of the speaker.Ø Ensure that th

Xerox FaxCentre F12 User Guide Page 9-9System SetupReportsVarious Reports and Lists are available on your machine. The reports help you to monitor yo

Page 9-10 Xerox FaxCentre F12 User Guide Message ConfirmationThis report shows the fax number, the number of pages, elapsed time of the operation, th

Xerox FaxCentre F12 User Guide Page 9-11System SetupClearing MemoryYou can selectively clear information stored in your FaxCentre’s memory.Ø Press [M

Page 9-12 Xerox FaxCentre F12 User Guide ControlCentre 5.0Using the Xerox FaxCentre F12 ControlCentre 5.0, you can set up fax system data options, cr

Xerox FaxCentre F12 User Guide Page 9-13System SetupUsing ControlCentre 5.0The ControlCentre 5.0 screen provides five tabs:- Settings- Advanced- Phon

Page 9-14 Xerox FaxCentre F12 User Guide Settings TabClick on the [Settings] tab to configure Fax System Data settings.HINT: For details on the Syste

Xerox FaxCentre F12 User Guide Page 9-15System SetupAdvanced TabClick on the [Advanced] tab to change the default Fax System Setup options. HINT: For

Page 9-16 Xerox FaxCentre F12 User Guide Phonebook TabClick on the [Phonebook] tab to create and edit phonebook entries.Reads the phonebook entries f

Xerox FaxCentre F12 User Guide Page 9-17System SetupGroup Dial OptionsLets you enter a name for the group.Press to add the highlighted name to the In

Page 1-10 Xerox FaxCentre F12 User Guide

Page 9-18 Xerox FaxCentre F12 User Guide Information TabClick on the [Information] tab to view the software version information and various counters.

Xerox FaxCentre F12 User Guide Page 9-19System Setup Firmware Update TabClick on the [Firmware Update] tab to update the firmware of your machine.NOT

Page 9-20 Xerox FaxCentre F12 User Guide

Xerox FaxCentre F12 User Guide Page A-1Appendix A - Safety NotesAppendix A - Safety NotesYour Xerox product and supplies have been designed and teste

Page A-2 Xerox FaxCentre F12 User Guide Use of an extension cord with this product is not recommended or authorized. Users should check building code

Xerox FaxCentre F12 User Guide Page A-3Appendix A - Safety NotesNever defeat interlock switches. Machines are designed to restrict operator access to

Page A-4 Xerox FaxCentre F12 User Guide Regulatory InformationFCC Part 15 This equipment has been tested and found to comply with the limits for a Cl

Xerox FaxCentre F12 User Guide Page A-5Appendix A - Safety NotesFCC RegulationsSend Header RequirementsFederal Communications Commission (FCC) regula

Page A-6 Xerox FaxCentre F12 User Guide WARNING:Ask your local telephone company for the modular jack type installed on your line. Connecting this ma

Xerox FaxCentre F12 User Guide Page A-7Appendix A - Safety NotesThe telephone company will, where practical, notify you when they need to temporarily

Xerox FaxCentre F12 User Guide Page 2-1Product Overview2 Product OverviewThank you for purchasing the FaxCentre F12. This product provides printing,

Page A-8 Xerox FaxCentre F12 User Guide Canadian CertificationNotice: The Industry Canada Label on the machine identifies certified equipment. This c

Xerox FaxCentre F12 User Guide Page A-9Appendix A - Safety NotesEnvironmental ComplianceEnergy Star®XEROX Corporation designed this product to comply

Page A-10 Xerox FaxCentre F12 User Guide

Xerox FaxCentre F12 User Guide Page B-1Appendix B - SpecificationsAppendix B - SpecificationsThe FaxCentre F12 adheres to strict specifications, appr

Page B-2 Xerox FaxCentre F12 User Guide Printer SpecificationItem DescriptionEmulation PCL6Resolution True 600 x 600 dpi, 1200 dpi classPrinting spee

Xerox FaxCentre F12 User Guide Page B-3Appendix B - SpecificationsFax SpecificationItem DescriptionApplicable line G3 PSTN (Public Switched Telephone

Page B-4 Xerox FaxCentre F12 User Guide Scanner and Copier SpecificationItem DescriptionScanning method Compact Image Sensor (CIS), ADFScan speed ADF

Xerox FaxCentre F12 User Guide Page B-5Appendix B - SpecificationsGeneral SpecificationItem DescriptionInput paper tray capacity Cassette: 550 sheets

Page B-6 Xerox FaxCentre F12 User Guide Paper SpecificationItem DescriptionPaper types availablePlain paper, OHP film, Label, Envelope, Card, Postcar

Xerox FaxCentre F12 User Guide Page B-7Appendix B - SpecificationsInput SourceSource Media Types Sizes ThicknessPaper CassettePlain Paper A4, Letter,

Page 2 Prepared by:The Document Company XeroxGKLS European OperationsBessemer RoadWelwyn Garden CityHertfordshireAL7 1HEENGLAND©2002 by Xerox Corpor

Page 2-2 Xerox FaxCentre F12 User Guide UnpackingUsing the instructions provided in this section, unpack your Xerox FaxCentre F12.ØRemove the plastic

Page B-8 Xerox FaxCentre F12 User Guide

Xerox FaxCentre F12 User Guide IndexiIndexNumerics2-Sided Copy 3-10Long Edge 3-10Short Edge 3-10AAccessing Printer Settings 4-3Adding a Pause 2-10Add

Indexii Xerox FaxCentre F12 User Guide Copy/Fax/Scan Key 3-2Copying Procedure 3-2Counters Information 9-18Customer Replaceable Units 7-5Drum Cartridg

Xerox FaxCentre F12 User Guide IndexiiiLoading the Bypass Tray 7-22Loading the Paper Cassette 7-16Media Guidelines 7-24Special Media Guidelines 7-25U

Indexiv Xerox FaxCentre F12 User Guide RRebooting the Machine 8-22Redial 5-33Re-distributing the Toner 7-8Reduce/Enlarge 3-11Regulatory Information A

Xerox FaxCentre F12 User Guide IndexvToner Save Mode 7-5Toner Cartridge, installing 2-13Toner Low Information 7-10Toner Save Mode 7-5Total Number of

Indexvi Xerox FaxCentre F12 User Guide

Xerox FaxCentre F12 User Guide Page 2-3Product OverviewNOTE: The FaxCentre F12 is equipped with a USB port and a parallel port for use with IBM Compa

Page 2-4 Xerox FaxCentre F12 User Guide Identifying the Machine ComponentsUse the illustrations in this section, identify your FaxCentre F12 componen

Xerox FaxCentre F12 User Guide Page 2-5Product OverviewRear ViewDocument Input SupportPaper Output TrayPaper Output SupportAutomatic Document feederP

Page 2-6 Xerox FaxCentre F12 User Guide Control Panel Components and KeysUse the illustration below to identify the components and keys of your FaxCe

Xerox FaxCentre F12 User Guide Page 2-7Product Overview 2 (Error indicators)Turns on when a paper jam occurs. To clear the jam, see “Paper Jams” on

Page 2-8 Xerox FaxCentre F12 User Guide HINT: By default the system will timeout back to the default copy state after 30 seconds. To change this see

Xerox FaxCentre F12 User Guide Page 2-9Product OverviewEntering Characters Using the Numeric KeypadAs you perform various tasks, you’ll need to enter

Page 2-10 Xerox FaxCentre F12 User Guide Keypad Character AssignmentEditing Numbers or NamesIf you make a mistake, move the cursor under the wrong ch

Xerox FaxCentre F12 User Guide Page 2-11Product OverviewMaking ConnectionsUse the following instructions to make the necessary connections required t

Xerox FaxCentre F12 User Guide iTable of Contents1 About This Guide...1-1Finding Info

Page 2-12 Xerox FaxCentre F12 User Guide NOTE: Use only the Parallel cable or the USB cable. You must be running Windows 98, Windows 2000, Windows Me

Xerox FaxCentre F12 User Guide Page 2-13Product OverviewInstalling Drum and Toner CartridgesUsing the instructions provided, install the Drum and Ton

Page 2-14 Xerox FaxCentre F12 User Guide ØTurn the toner locking lever upwards to unlock the toner cartridge, then pull the toner cartridge out.ØRemo

Xerox FaxCentre F12 User Guide Page 2-15Product OverviewØSlide the toner cartridge into the FaxCentre F12 until it locks into place.ØTurn the toner l

Page 2-16 Xerox FaxCentre F12 User Guide Loading PaperUsing the instructions provided, load paper into your Xerox FaxCentre F12. The paper cassette c

Xerox FaxCentre F12 User Guide Page 2-17Product OverviewØAdjust the rear paper guide to the required paper length.It is preset to A4 or 8.5 x 11 inch

Page 2-18 Xerox FaxCentre F12 User Guide ØEnsure that the paper is positioned under the snubbers.SnubberDo not fill above the max fill line.Max Fill

Xerox FaxCentre F12 User Guide Page 2-19Product OverviewØWhile squeezing the side guide as shown, move it toward the stack of paper until it gently t

Page 2-20 Xerox FaxCentre F12 User Guide Setting the LanguageIf the machine language requires changing, follow the instructions below to change the E

Xerox FaxCentre F12 User Guide Page 2-21Product OverviewSetting the Local ID and NameIn some countries you are required by law to indicate your fax n

ii Xerox FaxCentre F12 User Guide 3 Copy...3-1Copying Procedure

Page 2-22 Xerox FaxCentre F12 User Guide If you want to enter the same letter or number in succession (e.g. SS, AA, 777), enter one digit, then move

Xerox FaxCentre F12 User Guide Page 2-23Product OverviewSetting the Date and TimeThe current time and date are shown on the display when the machine

Page 2-24 Xerox FaxCentre F12 User Guide Installing SoftwareYou are now ready to install the drivers and other software that will enable PC printing

Xerox FaxCentre F12 User Guide Page 3-1Copy3 CopyThis chapter provides step-by-step instructions for copying documents.This chapter includes:- Copyin

3-2 Xerox FaxCentre F12 User Guide Copying ProcedureBefore making copies identify what is to be copied, the number of copies required and any special

Xerox FaxCentre F12 User Guide Page 3-3Copy2. Enter the Paper SupplyYou can copy to a size of media as large as a sheet of legal size (216 x 356 mm /

Page 3-4 Xerox FaxCentre F12 User Guide 3. Load the OriginalsDocuments are loaded using the automatic document feeder (ADF).Automatic Document Feeder

Xerox FaxCentre F12 User Guide Page 3-5CopyDocumentguidesØRemove all staples and paper clips before placing the originals into the document feeder.Ø

Page 3-6 Xerox FaxCentre F12 User Guide 4. Enter the Copy FeaturesThere are four standard features available using keys located on the Control Panel.

Xerox FaxCentre F12 User Guide Page 3-7Copy6. Press Start Ø Press [Start] to begin copying.The LCD displays copy processing.Start Key

Xerox FaxCentre F12 User Guide iiiReceiving a Fax ...5-13About R

Page 3-8 Xerox FaxCentre F12 User Guide Standard Copy FeaturesYou can set the following standard features for Copy. Use the feature buttons on the co

Xerox FaxCentre F12 User Guide Page 3-9CopyOriginal TypeThe Original Type setting can be used to improve copies of different documents by specifying

Page 3-10 Xerox FaxCentre F12 User Guide 1-2 Sided CopyUse the 1-2 Sided Copy option to produce 2-sided copies from 1-sided originals.Ø Press [1-2 Si

Xerox FaxCentre F12 User Guide Page 3-11CopyCollatedWhen the Collated feature is On, the machine collates the copy job into sets. For example, 2 copi

Page 3-12 Xerox FaxCentre F12 User Guide Resetting the Machine to the Factory SettingsYou can reset all the Copy and Fax feature selections you have

Xerox FaxCentre F12 User Guide Page 4-1Print4PrintThis section describes printing from your PC to your Xerox FaxCentre F12. This chapter includes:- P

Page 4-2 Xerox FaxCentre F12 User Guide Printing a Document from an ApplicationThis procedure describes the general steps required for printing from

Xerox FaxCentre F12 User Guide Page 4-3PrintPrinter SettingsYou can use your machine with all your Windows 95/98/2000/Me/XP or Windows NT 4.0 applica

Page 4-4 Xerox FaxCentre F12 User Guide Windows NT 4.0Ø Choose File > Print > Properties or File > Page Setup command from within any Window

Xerox FaxCentre F12 User Guide Page 4-5PrintPrinter Properties TabsWhen the Printer Properties are displayed, you can review and change settings for

iv Xerox FaxCentre F12 User Guide Department Control Mode...5-43Setting Depart

Page 4-6 Xerox FaxCentre F12 User Guide NOTE: If you access the Printer Properties through the Printers folder, any settings made will become the def

Xerox FaxCentre F12 User Guide Page 5-1Fax5FaxThis chapter contains information about the Fax function and the features available. It gives step by s

Page 5-2 Xerox FaxCentre F12 User Guide Sending a FaxThe procedures for sending a fax are as follows:Ø Preparing Documents for FaxingØ How to Send a

Xerox FaxCentre F12 User Guide Page 5-3FaxHow to Send a FaxDocumentguidesIf necessary, pull out this support. ØRemove all staples and paper clips bef

Page 5-4 Xerox FaxCentre F12 User Guide ØYou can adjust the following document settings to suit your fax needs (see 5-5):• Resolution – to select re

Xerox FaxCentre F12 User Guide Page 5-5FaxAdjusting Document SettingsWhen sending typical text based documents, the default document settings produce

Page 5-6 Xerox FaxCentre F12 User Guide Lighten/DarkenØ Make sure that a document is loaded in the ADF.Ø Press [Lighten/Darken] to compensate for the

Xerox FaxCentre F12 User Guide Page 5-7FaxOriginal TypeOriginal Type setting is used to select the text type for the current copy or fax job. To sele

Page 5-8 Xerox FaxCentre F12 User Guide Sending a Fax AutomaticallyDocumentguidesIf necessary, pull out this support. ØRemove all staples and paper c

Xerox FaxCentre F12 User Guide Page 5-9Fax If the SEND FROM MEM feature is set to ON (default setting), the document is scanned into memory and the d

Xerox FaxCentre F12 User Guide v8 Basic Troubleshooting...8-1Document Jams ...

Page 5-10 Xerox FaxCentre F12 User Guide Sending a Fax ManuallyDocumentguidesIf necessary, pull out this support. ØRemove all staples and paper clips

Xerox FaxCentre F12 User Guide Page 5-11FaxNOTE: If you want to cancel the fax, press [Stop/Clear] at any time during the transmission. The display w

Page 5-12 Xerox FaxCentre F12 User Guide Using Toll Save TransmissionIf you have set a specific toll save time, you can quickly set your document(s)

Xerox FaxCentre F12 User Guide Page 5-13FaxReceiving a FaxThe procedures for receiving a fax are as follows:Ø About Receive ModeØ Receiving Automatic

Page 5-14 Xerox FaxCentre F12 User Guide About Receive ModeYour FaxCentre has three reception modes:Ø In FAX mode, the FaxCentre answers an incoming

Xerox FaxCentre F12 User Guide Page 5-15FaxReceiving Automatically in FAX Mode Your FaxCentre is preset to FAX mode at the factory. If you have chang

Page 5-16 Xerox FaxCentre F12 User Guide Receiving Automatically in ANS/FAX Mode For this mode, you must attach an answering machine to the EXT jack

Xerox FaxCentre F12 User Guide Page 5-17FaxReceiving Manually in TEL Mode Ø Press [Menu/Exit] and then repeatedly until ‘7:FAX SETUP’ appears on th

Page 5-18 Xerox FaxCentre F12 User Guide Automatic DialingThe are four features enabling you to use automatic dialing. These are:Ø One-Touch DialingØ

Xerox FaxCentre F12 User Guide Page 5-19FaxOne-Touch DialingThe 25 one-touch buttons on the control panel lets you store frequently used fax numbers

vi Xerox FaxCentre F12 User Guide Phonebook Tab ...9-16Information Ta

Page 5-20 Xerox FaxCentre F12 User Guide ØPress [Enter] when the name appears correctly or simply without entering a name.Ø To store more telephone n

Xerox FaxCentre F12 User Guide Page 5-21FaxSpeed DialingYou can store up to 200 numbers in Speed Dial locations (1-200).Storing a Number for Speed Di

Page 5-22 Xerox FaxCentre F12 User Guide Sending a Fax using a Speed NumberØ Feed the document(s) face down into the ADF. Ø Adjust the document setti

Xerox FaxCentre F12 User Guide Page 5-23FaxØ The LCD display asks you to enter one-touch or speed dial number. Press a one-touch button or enter the

Page 5-24 Xerox FaxCentre F12 User Guide [26-50] and one-touch button.) The LCD display shows ’DELETE?’.If you want to add a new speed dial number or

Xerox FaxCentre F12 User Guide Page 5-25FaxSearching for a Number in the MemoryThere are two ways to search for a number in the memory. You can eithe

Page 5-26 Xerox FaxCentre F12 User Guide Mailbox Faxing The FaxCentre provides mailbox communications with any compatible remote machine using ITU-T

Xerox FaxCentre F12 User Guide Page 5-27FaxTransmitting to a Remote MailboxA document can be transmitted confidentially by using a mailbox that is es

Page 5-28 Xerox FaxCentre F12 User Guide Receiving to a MailboxBefore receiving documents to a mailbox, you have to set up the followingØ Confidentia

Xerox FaxCentre F12 User Guide Page 5-29Faxchange the password, delete the mailbox and setup a new mailbox with a new password. This password must be

Xerox FaxCentre F12 User Guide Page 1-1About This Guide1 About This GuideThank you for purchasing the FaxCentre F12. The FaxCentre F12 is designed fo

Page 5-30 Xerox FaxCentre F12 User Guide Storing Documents in your MailboxYou can scan documents on the FaxCentre and store them in a mailbox. When y

Xerox FaxCentre F12 User Guide Page 5-31FaxPrinting Documents in your MailboxYou can print the contents of your mailbox. When you receive a mailbox d

Page 5-32 Xerox FaxCentre F12 User Guide Other Ways To FaxThe following additional methods of faxing are available:Ø RedialØ Delayed TransmissionØ Me

Xerox FaxCentre F12 User Guide Page 5-33FaxRedialTo redial the number last called:Ø Press [Redial/Pause] briefly.If a document is loaded in the ADF,

Page 5-34 Xerox FaxCentre F12 User Guide ØPress [Enter] to confirm the number on the LCD display. The display asks you to enter another fax number to

Xerox FaxCentre F12 User Guide Page 5-35FaxMemory TransmissionDocuments are automatically stored in memory and sent to a remote station. Use this fea

Page 5-36 Xerox FaxCentre F12 User Guide Fax FowardingYou can forward all faxes which you receive during a specified date and time period to a specif

Xerox FaxCentre F12 User Guide Page 5-37FaxØ To Enter AM or PM for 12-hour format, press or .‘END TIME’ is displayed on the lower line.Ø Press [En

Page 5-38 Xerox FaxCentre F12 User Guide Priority TransmissionWhen the Priority Transmission is enabled, a high priority document can be transmitted

Xerox FaxCentre F12 User Guide Page 5-39FaxPollingWhat is Polling?Polling is used when one fax machine requests another to send a document. This is u