Xerox WorkCentre 5325/5330/5335 User's Guide

Xerox® WorkCentre® 5325 / 5330 / 5335System Administrator GuideGuide de l’administrateur systèmeEspañol Guía del administrador del sistemaPortuguês

IntroductionWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide10OverviewThis guide is designed for a system administrator with net

ScanningWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide100Network ScanningNetwork Scanning allows you to scan an original docum

ScanningWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide101• Prompt if Authenticated User Does Not Match Template Owner: Users a

ScanningWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide102• Prompt at User Interface: Users type their credentials at the contr

ScanningWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide103SMBBefore you begin:• Ensure that SMB services are running on the ser

ScanningWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide104• Create a user account and password for the printer on the Web serve

ScanningWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide105• Prompt at User Interface: Users type their credentials at the contr

ScanningWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide1065. If the field is Editable, select Require User Input to prompt the

ScanningWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide107Updating the List of Templates at the Control PanelIf you are storing

ScanningWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide108Scanning to a User’s Home FolderThe Scan to Home feature allows users

ScanningWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide109Scanning to a USB DriveThe Store to USB feature allows users to scan

IntroductionWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide11More InformationSee the following links for more information about

ScanningWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide110Job Flow SheetsYou can create a Job Flow to execute a series of actio

ScanningWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide11113. Under Edit Job Flow Sheet, next to Edit Destination, select an ac

ScanningWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide112Configuring the Printer for the Scan UtilityXerox Scan UtilityThe Xer

WorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide1138FaxingThis chapter includes:• Embedded Fax on page 114• Server Fax on page 1

FaxingWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide114Embedded FaxWhen you send a fax from the printer control panel, the doc

FaxingWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide115Configure Fax Control Settings1. At the printer control panel, press th

FaxingWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide116• Folder Selector Setup: Touch Enabled to classify received faxes by li

FaxingWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide117To set up fax folder options:1. In CentreWare IS, click Properties >

FaxingWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide118Original Size Defaults1. At the printer control panel, press the Machin

FaxingWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide119Server FaxServer Fax allows you to send a fax over a network to a fax s

IntroductionWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide12

FaxingWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide1206. Retype the password to confirm.7. Click Apply.Configure a Fax Reposi

FaxingWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide121Internet FaxInternet Fax allows you to scan a document at the control p

FaxingWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide122• Incoming Internet Fax Print Options: Select the parts of the Internet

FaxingWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide123LAN FaxLocal Area Network (LAN) Fax allows you to send a fax from the p

FaxingWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide124Session Initiation Protocol FaxSession Initiation Protocol Fax (SIP Fax

FaxingWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide12513. Under Secondary SIP Proxy Registrar Server Setup, type information

FaxingWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide126

WorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide1279AccountingThis chapter includes:• Local Accounting on page 128• Xerox Standa

AccountingWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide128Local AccountingLocal Accounting tracks the number of copy, print,

AccountingWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide12917. To add the user to a group, next to Add This User to Authorizat

WorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide132Initial SetupThis chapter includes:• Physical Connection on page 14• Initial

AccountingWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide130Xerox Standard AccountingXerox Standard Accounting (XSA) tracks the

AccountingWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide131Creating a Group AccountYou must create a group account before crea

AccountingWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide132Maximum Usage LimitsOnce a user reaches the maximum usage limit set

AccountingWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide133Network AccountingNetwork Accounting allows you to manage printer u

AccountingWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide134Configuring Accounting Login Screen Settings1. In CentreWare IS, cl

AccountingWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide135Accounting and Billing Device Settings1. At the printer control pan

AccountingWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide136Enabling Accounting in Print DriversJobs sent from a user’s compute

WorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide13710Administrator ToolsThis chapter includes:• Monitoring Alerts and Status on

Administrator ToolsWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide138Monitoring Alerts and StatusYou can configure alert and st

Administrator ToolsWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide139Setting Up Supplies Data AlertsTo set up supplies data ale

Initial SetupWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide14Physical ConnectionTo connect your printer:1. Connect the power c

Administrator ToolsWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide140Configuring Stored File Settings1. At the printer control

Administrator ToolsWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide141Energy Saving Settings1. In CentreWare IS, click Propertie

Administrator ToolsWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide142Touch Screen SettingsSetting Default Touch Screen Settings

Administrator ToolsWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide143Taking the Printer OfflineTo prevent the printer from eith

Administrator ToolsWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide144SMart eSolutions and Billing InformationSMart eSolutionsSM

Administrator ToolsWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide145Enabling SMart eSolutions1. In CentreWare IS, click Genera

Administrator ToolsWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide146Billing InformationThe Billing Information page displays t

Administrator ToolsWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide147CloningThis feature allows you to save your printer settin

Administrator ToolsWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide148Address BooksIf your network is connected to an LDAP serve

Administrator ToolsWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide149Import1. In CentreWare IS, click Address Book > Import.

Initial SetupWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide15Initial Setup at the Control PanelThe Installation WizardThe firs

Administrator ToolsWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide150Font Management UtilityThe CentreWare Font Management Util

Administrator ToolsWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide151Customizing Printer Contact InformationThe support page in

Administrator ToolsWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide152Updating the Printer SoftwareWhen Xerox releases a new ver

Administrator ToolsWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide153Date and Time SettingsWhen the printer is first set up, yo

Administrator ToolsWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide154Watermarks and AnnotationsA watermark inhibits the replica

Administrator ToolsWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide1554. Under Layout Template List, select one of the preset te

Administrator ToolsWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide156Memory SettingsYou can increase performance by allocating

WorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide15711Customization and ExpansionThis chapter includes:• Xerox Extensible Interfa

Customization and ExpansionWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide158Xerox Extensible Interface Platform (EIP)Xerox Ext

Customization and ExpansionWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide159Auxiliary Interface KitAn Auxiliary Interface Kit,

Initial SetupWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide16Manually Setting the Printer’s Ethernet Interface SpeedThe printe

Customization and ExpansionWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide160

Initial SetupWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide17Initial Setup in CentreWare ISCentreWare IS is an application on

Initial SetupWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide183. Touch Printer Reports.4. Touch Configuration Report and press

Initial SetupWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide19Enabling Services and OptionsSome services and options must be en

© 2012 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication

Initial SetupWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide20

WorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide213Network ConfigurationThis chapter includes:• TCP/IP on page 22• SNMP on page

Network ConfigurationWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide22TCP/IPTransmission Control Protocol (TCP) and Internet Pr

Network ConfigurationWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide238. Type the prefix using the touch-screen keypad, and tou

Network ConfigurationWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide24Configuring TCP/IP Settings in CentreWare ISIf your print

Network ConfigurationWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide25Zero-Configuration Networking1. If the printer cannot con

Network ConfigurationWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide26SNMPSimple Network Management Protocol (SNMP) is used in

Network ConfigurationWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide274. Type a name up to 256 characters for the Community Nam

Network ConfigurationWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide285. Under Traps, select the type of Traps to be Received b

Network ConfigurationWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide29LPDThe Line Printer Daemon (LPD) protocol is used to prov

WorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide3Contents1IntroductionOverview . . . . . . . . . . . . . . . . . . . . . . . .

Network ConfigurationWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide30Raw TCP/IP PrintingRaw TCP/IP is a printing method used t

Network ConfigurationWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide31SMTPSimple Mail Transfer Protocol (SMTP) is used by the p

Network ConfigurationWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide326. If you select System for Login Credentials for the Mac

Network ConfigurationWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide33LDAPLightweight Directory Access Protocol (LDAP) is a pro

Network ConfigurationWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide348. Under the Perform Query on heading, select:• Mapped Na

Network ConfigurationWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide358. In the Internet Fax Address Book Filter field, type th

Network ConfigurationWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide36POP3Post Office Protocol, version 3 (POP3) allows email c

Network ConfigurationWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide37HTTPHypertext Transfer Protocol (HTTP) is a request-respo

Network ConfigurationWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide38Proxy ServerA proxy server acts as a go-between for clien

Network ConfigurationWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide39NetWareNetWare is a network operating system developed by

ContentsWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide4Raw TCP/IP Printing . . . . . . . . . . . . . . . . . . . . . . . . . .

Network ConfigurationWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide40Bindery SettingsNetWare can use Bindery services for auth

Network ConfigurationWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide41Microsoft NetworkingEnabling Microsoft Networking1. In Ce

Network ConfigurationWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide42IPPInternet Printing Protocol (IPP) is used for remote pr

Network ConfigurationWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide43WebDAVWeb-based Distributed Authoring and Versioning (Web

Network ConfigurationWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide44WSDWeb Services for Devices (WSD) is technology from Micr

Network ConfigurationWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide45FTPFile Transport Protocol (FTP) is a standard network pr

Network ConfigurationWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide46

WorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide474SecurityThis chapter includes:• Setting up Access Rights on page 48• Controll

SecurityWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide48Setting up Access RightsOverviewYou can control access to the printer’

SecurityWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide49PersonalizationPersonalization is the process of customizing services

ContentsWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide5Digital Certificates . . . . . . . . . . . . . . . . . . . . . . . . .

SecurityWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide507. To add the user to an Authorization Group, select the group from th

SecurityWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide51Configuring Authentication Server Settings for Kerberos1. In CentreWar

SecurityWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide52To configure authentication using Xerox Secure Access:1. In CentreWare

SecurityWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide53Enable SmartCard Settings1. At the printer control panel, press the Ma

SecurityWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide54Controlling Access to Tools and FeaturesControlling Access for All Use

SecurityWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide55User Roles Access SetupYou can assign users to specific roles groups t

SecurityWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide56Digital CertificatesA digital certificate must be installed on the pri

SecurityWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide57Creating a Request1. In CentreWare IS, click Properties > Security

SecurityWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide58Certificate Revocation Retrieval Settings1. In CentreWare IS, click Pr

SecurityWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide59Secure HTTP and SSL/TLSYou can encrypt all data sent over HTTP by esta

ContentsWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide66CopyingSpecifying Default Copy Settings. . . . . . . . . . . . . . . .

SecurityWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide60S/MIMESecure/Multipurpose Internet Mail Extensions (S/MIME) is a stand

SecurityWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide61IPsecInternet Protocol Security (IPsec) is a group of protocols used t

SecurityWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide62802.1X802.1X is an Institute for Electrical and Electronics Engineers

SecurityWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide638. Select the check box next to the certificate you want to use.9. Cli

SecurityWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide64FIPS140-2 Data EncryptionAll data stored on and transmitted by the pri

SecurityWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide65Overwriting Image DataTo ensure that image data on the printer’s hard

SecurityWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide665. Touch Run Image Overwrite.CAUTION: All image data will be deleted.6

SecurityWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide67IP FilteringYou can prevent unauthorized network access by only allowi

SecurityWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide68Audit LogWhen the Audit Log feature is enabled, the printer begins rec

SecurityWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide69• Description: More information about the Logged Event. When the Logge

ContentsWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide78FaxingEmbedded Fax . . . . . . . . . . . . . . . . . . . . . . . . . .

SecurityWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide70PDF and XPS SignaturesYou can add a digital signature to PDF or XPS do

SecurityWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide71Address Book SecurityControlling CentreWare IS Address Book AccessYou

SecurityWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide72Restricting Access to Job InformationYou can control how job informati

SecurityWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide73Hiding or Displaying Network SettingsYou can show or hide the IPv4 add

SecurityWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide74

WorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide755PrintingThis chapter includes:• Selecting Print Mode Options on page 76• Mana

PrintingWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide76Selecting Print Mode OptionsYou can specify the print mode that you wa

PrintingWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide77Managing Banner Sheet Printing OptionsYou can set the printer to print

PrintingWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide78Print Service SettingsConfiguring Print Service SettingsTo allocate me

PrintingWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide79• XPS Print Ticket Processing: Specify how the printer processes print

ContentsWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide8Energy Saving Settings . . . . . . . . . . . . . . . . . . . . . . . .

PrintingWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide80UNIX, Linux, and AS/400 PrintingUNIX-based printing uses LPD/LPR port

PrintingWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide81Installing XSUSBefore you begin:Note: You must have root or superuser

PrintingWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide82Printing from a Linux WorkstationEnsure that CUPS is installed and run

PrintingWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide83Installing the WSCO and Setting up Print Queues For detailed instructi

PrintingWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide84

WorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide856CopyingThis section includes:• Specifying Default Copy Settings on page 86• C

CopyingWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide86Specifying Default Copy SettingsYou can specify the default copy settin

CopyingWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide87Creating Copy Feature PresetsYou can define a preset for commonly used

CopyingWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide88Copy Control1. At the printer control panel, press the Machine Status b

CopyingWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide89Original Size DefaultsYou can change the default size specifications fo

WorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide91IntroductionThis chapter includes:• Overview on page 10• More Information on p

CopyingWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide90Reduce and Enlarge PresetsTo change the presets for reducing or enlargi

CopyingWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide91Defining Custom Colors1. At the printer control panel, press the Machin

CopyingWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide92

WorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide937ScanningThis chapter includes:• Configuring General Scan Service Settings on

ScanningWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide94Configuring General Scan Service SettingsSetting Scan DefaultsTo defin

ScanningWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide95Scanning to a Folder on the PrinterThe Store to Folder feature allows

ScanningWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide96Configuring Folder Service Settings1. At the printer control panel, pr

ScanningWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide97Scanning to an Email AddressThe Email feature allows users to scan a d

ScanningWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide98• Maximum Total Data Size: Specify the maximum size of an email that c

ScanningWorkCentre 5300 Series Multifunction PrinterSystem Administrator Guide9914. Next to Edit "From:" Field when Authorization is not Req