Xerox 785 User Manual

XEROXWorkCentre Pro 665, 685, 765, 785System Administrator’s Guide

viii WorkCentre Pro 665/685/765/785 Setting the Fax Receive Options...15-9Setting the Recei

Receiving Documents3-16 WorkCentre Pro 665/685/765/785Notes:

Dialing MethodsWorkCentre Pro 665/685/765/785 4-14 Dialing MethodsDialing MethodsWhen sending documents you must dial the telephone number of the re

Dialing Methods4-2 WorkCentre Pro 665/685/765/785Manual Dial (On-hook and Off-hook Dialing)To initiate On-hook dialing press the Manual Dial key, di

Dialing MethodsWorkCentre Pro 665/685/765/785 4-35. The machine dials the number and connects with the remote machine. When you hear the fax tones p

Dialing Methods4-4 WorkCentre Pro 665/685/765/785Alpha DialingAlpha dialing is used to dial by searching for the first character of the name in the

Dialing MethodsWorkCentre Pro 665/685/765/785 4-54. Using the Keyboard, press the key that corresponds to the first letter of the first name. 5. Pre

Dialing Methods4-6 WorkCentre Pro 665/685/765/785Speed DialingOnce you assigned a destination fax number as a Speed Dialing number, you can dial you

Dialing MethodsWorkCentre Pro 665/685/765/785 4-75. Using the Numeric Keypad, enter the Speed Dial number, then press Start. after 2 seconds…The mac

Dialing Methods4-8 WorkCentre Pro 665/685/765/785after 2 seconds…The machine automatically dials the phone number, confirms the connection, and send

Dialing MethodsWorkCentre Pro 665/685/765/785 4-9The machine dials the number, confirms the connection, and sends the document.Automatic Redialing*W

WorkCentre Pro 665/685/765/785 ix* Not available in all markets.Deleting a Department Code...15

Dialing Methods4-10 WorkCentre Pro 665/685/765/7853. When you hear the fax tone, press Start.The machine dials the number. If the connection is conf

Dialing MethodsWorkCentre Pro 665/685/765/785 4-11Chain DialingChain Dialing allows you to dial numbers that may require many digits with pauses for

Dialing Methods4-12 WorkCentre Pro 665/685/765/7855. Repeat step 4 to enter additional numbers. 6. When all numbers are entered, press Start.The mac

Dialing MethodsWorkCentre Pro 665/685/765/785 4-13Manual Group DialingThe machine can send a document to multiple numbers that you dial manually. Yo

Dialing Methods4-14 WorkCentre Pro 665/685/765/7855. Repeat step 4 to enter additional numbers. 6. When you have entered all the numbers, press Star

Transmitting DocumentsWorkCentre Pro 665/685/765/785 5-15 Transmitting DocumentsThe WorkCentre offers various transmission modes to simplify the fax

Transmitting Documents5-2 WorkCentre Pro 665/685/765/785MemoryAs the machine scans documents into memory, the available Free Memory is reduced. As d

Transmitting DocumentsWorkCentre Pro 665/685/765/785 5-3Memory Send or Direct Send Default ModeIn the “Memory Send” mode, the machine first scans th

Transmitting Documents5-4 WorkCentre Pro 665/685/765/7852. Select the default transmission mode:To set Memory Send as the default mode, press .To s

Transmitting DocumentsWorkCentre Pro 665/685/765/785 5-5To send a Document using the Memory Send mode:1. Load the document face down in the Document

x WorkCentre Pro 665/685/765/785 Ordering Supplies... A-1Ordering S

Transmitting Documents5-6 WorkCentre Pro 665/685/765/785Direct Send When the Direct Send default transmission mode is selected, the machine first di

Transmitting DocumentsWorkCentre Pro 665/685/765/785 5-7Direct Send with Memory Send SelectedWhen free memory becomes 0% due to many job reservation

Transmitting Documents5-8 WorkCentre Pro 665/685/765/785Manual SendRefer to “Manual Dial” in Chapter 4 “Dialing Methods”.Delayed StartTransmitting a

Transmitting DocumentsWorkCentre Pro 665/685/765/785 5-9Priority TransmissionUse this procedure to send a document immediately, even when other jobs

Transmitting Documents5-10 WorkCentre Pro 665/685/765/785Line SelectionThe Line Selection key allows you to select the line you want the WorkCentre

Transmitting DocumentsWorkCentre Pro 665/685/765/785 5-11Charge CodesThe Charge Code function key is used to enter a charge code in a telephone numb

Transmitting Documents5-12 WorkCentre Pro 665/685/765/785Cover SheetThe Cover Sheet feature attaches a cover sheet to the top of a document being tr

Transmitting DocumentsWorkCentre Pro 665/685/765/785 5-13Cover Sheet SetupTo set up a cover sheet for the first time, prepare an image to be pasted

Transmitting Documents5-14 WorkCentre Pro 665/685/765/7855. Press Start to scan the image and paste it on your cover sheet.The scanned image can app

Transmitting DocumentsWorkCentre Pro 665/685/765/785 5-155. Using the Keyboard and Numeric Keypad, enter the name of the person or company the docum

WorkCentre Pro 665/685/765/785 xi* Not available in all markets.Environmental Compliance...

Transmitting Documents5-16 WorkCentre Pro 665/685/765/785BatchingWhen multiple documents with the same destination are sent in a single transmission

Transmitting DocumentsWorkCentre Pro 665/685/765/785 5-17Confirming a TransmissionAfter sending a document, you can confirm whether your machine sen

Transmitting Documents5-18 WorkCentre Pro 665/685/765/785One Time Fax OptionsBefore sending a document, you can set up various options that effect o

Transmitting DocumentsWorkCentre Pro 665/685/765/785 5-19Number of PagesThis feature allows you to set the total number of pages in a Direct Send jo

Transmitting Documents5-20 WorkCentre Pro 665/685/765/785Listen to DialEnable this feature to listen to the fax tone during the send and polling ope

Transmitting DocumentsWorkCentre Pro 665/685/765/785 5-21Send then PollThis feature performs two operations, transmit and poll, in a single operatio

Transmitting Documents5-22 WorkCentre Pro 665/685/765/7855. Select the Security option:To enter a Security Code, press , then use the Numeric Keypa

Transmitting DocumentsWorkCentre Pro 665/685/765/785 5-23ECM DisableOnce the Error Correction Mode Default Setting is set to “ON”, this feature allo

Transmitting Documents5-24 WorkCentre Pro 665/685/765/785Secure Send Transmission The Secure Send feature prevents your machine from sending to an i

Transmitting DocumentsWorkCentre Pro 665/685/765/785 5-25Send After Scan EnableOnce the Send After Scan Mode Default Setting is set to “OFF”, this f

xii WorkCentre Pro 665/685/765/785

Transmitting Documents5-26 WorkCentre Pro 665/685/765/7855. Select the memory full option.To delete the pages being scanned, press .To send the pag

Transmitting DocumentsWorkCentre Pro 665/685/765/785 5-27Advanced TransmissionsUsing an Account CodeEntering an account code when sending a document

Transmitting Documents5-28 WorkCentre Pro 665/685/765/785Account Code Default SettingThe Account Code feature allows you to enter an account number

Transmitting DocumentsWorkCentre Pro 665/685/765/785 5-29Transmitting Using a Department CodeWhen the Department Code option is set, the “Enter Dept

Transmitting Documents5-30 WorkCentre Pro 665/685/765/785Resend Stored Fax Default SettingNormally, when a transmission can not be completed, the ma

Transmitting DocumentsWorkCentre Pro 665/685/765/785 5-313. Use the Numeric Keypad to enter the number of hours (you must use 2 digits) for the mach

Transmitting Documents5-32 WorkCentre Pro 665/685/765/7854. Select the Change option:To resend the job without changing the facsimile number, press

Transmitting DocumentsWorkCentre Pro 665/685/765/785 5-33Secure Send SettingWhen the Secure Send Mode is enabled, all transmissions are secure. The

Transmitting Documents5-34 WorkCentre Pro 665/685/765/785ITU-T Relay CommunicationsRelay Communication allows you to send documents from your fax ma

Transmitting DocumentsWorkCentre Pro 665/685/765/785 5-35To perform a ITU-T Relay Transmission:1. Load the document face down in the Document Tray.2

IntroductionWorkCentre Pro 665/685/765/785 1-11 IntroductionThank you for purchasing the Xerox WorkCentre Pro. The WorkCentre is designed for ease o

Transmitting Documents5-36 WorkCentre Pro 665/685/765/7857. Enter the Speed Dial or One Touch key that you preset for the Relay Station, (You must p

Transmitting DocumentsWorkCentre Pro 665/685/765/785 5-37Presetting ITU-T Relay BoxYou can assign up to 100 Relay Boxes. Each relay box can contain

Transmitting Documents5-38 WorkCentre Pro 665/685/765/785To preset a Relay Box at the relay station:1. Press:2. Using the Numeric Keypad, enter a ma

Transmitting DocumentsWorkCentre Pro 665/685/765/785 5-395. Enter a Speed Dial Number, Name, One Touch Key, or Group Number you want to assign to th

Transmitting Documents5-40 WorkCentre Pro 665/685/765/7856. Repeat step 5 to enter additional numbers.7. When you complete assigning all the End Sta

Transmitting DocumentsWorkCentre Pro 665/685/765/785 5-41Deleting a Relay BoxTo delete a Relay Box:1. Press:2. Select the Mailbox option:To return t

Transmitting Documents5-42 WorkCentre Pro 665/685/765/785Notes:

Cancelling JobsWorkCentre Pro 665/685/765/785 6-16 Cancelling JobsJobs on the WorkCentre can be cancelled by pressing the Job Status key or the Canc

Cancelling Jobs6-2 WorkCentre Pro 665/685/765/7852. If you would like to cancel the displayed job, press 3. Press to cancel the displayed job, or

Cancelling JobsWorkCentre Pro 665/685/765/785 6-3To cancel a pending job:1. Press:2. Select the type of job you want to cancel.To cancel an Incoming

Introduction1-2 WorkCentre Pro 665/685/765/785Polling - Chapter 7Describes the Polling functions and instructs how to perform each function.Mailbox

Cancelling Jobs6-4 WorkCentre Pro 665/685/765/785The first pending job of the type selected is displayed.3. Press the and arrow keys to view eac

Cancelling JobsWorkCentre Pro 665/685/765/785 6-5Direct Send JobsUse this procedure only if the document is in the process of being transmitted in t

Cancelling Jobs6-6 WorkCentre Pro 665/685/765/785Notes:

PollingWorkCentre Pro 665/685/765/785 7-17 PollingPolling CommunicationsThe Polling function key allows you to poll a remote machine (Poll), set up

Polling7-2 WorkCentre Pro 665/685/765/785Storing a Document to be PolledThis feature stores documents in polling boxes on your machine to be retriev

PollingWorkCentre Pro 665/685/765/785 7-3Storing a Document to be Polled in a Poll-once BoxThis feature stores a document in a Poll-once box and pre

Polling7-4 WorkCentre Pro 665/685/765/7855. Select the security option for storing in this Poll-once box.To select no security, press and go to st

PollingWorkCentre Pro 665/685/765/785 7-5Storing a Document to be Polled in a Multi-poll BoxThis feature stores a document in a Multi-poll box and p

Polling7-6 WorkCentre Pro 665/685/765/785Cancelling Documents Stored in a Polling BoxTo cancel a polling job refer to Chapter 6, “Cancelling Jobs”.M

PollingWorkCentre Pro 665/685/765/785 7-75. Select the type of security used when the previous document was stored to the Poll-once box.If no securi

IntroductionWorkCentre Pro 665/685/765/785 1-3Maintaining the Product - Appendix BProvides procedures to clean and maintain the machine. Includes de

Polling7-8 WorkCentre Pro 665/685/765/785Polling a Remote Document (Poll-once or Multi-poll Box)Use this procedure to poll a document from a remote

PollingWorkCentre Pro 665/685/765/785 7-9The machine dials the number and retrieves the document.-or-4. Using one of the dialing methods, dial the r

Polling7-10 WorkCentre Pro 665/685/765/7853. Using the numeric keypad, Phonebook or One Touch keys, enter the number and press Enter if necessary. G

PollingWorkCentre Pro 665/685/765/785 7-11Continuous Polling*Use this procedure to poll the same machine or group of machines frequently, you can se

Polling7-12 WorkCentre Pro 665/685/765/7853. Enter the Polling start time and stop time, then press Enter.4. Using the up and down arrow keys, selec

PollingWorkCentre Pro 665/685/765/785 7-138. If required, enter a 4-digit Security Code, then press Enter.Continuous Polling starts when the machine

Polling7-14 WorkCentre Pro 665/685/765/785Notes:

Mailbox CommunicationsWorkCentre Pro 665/685/765/785 8-18 Mailbox CommunicationsMailbox ITU-T CommunicationsThe Mailbox ITU-T function key provides

Mailbox Communications8-2 WorkCentre Pro 665/685/765/785Local Mailbox (ITU-T)Once you preset the ITU-T mailbox numbers on your own machine, you can

Mailbox CommunicationsWorkCentre Pro 665/685/765/785 8-32. Select the Mailbox option.To return to the Standby Mode, press .To create a mailbox, pre

Introduction1-4 WorkCentre Pro 665/685/765/785Basic Troubleshooting - Chapter 5Guides the user through problem solving, and recommended corrective a

Mailbox Communications8-4 WorkCentre Pro 665/685/765/7856. Select the Password option:To assign a password, press and go to step 7. If you do not

Mailbox CommunicationsWorkCentre Pro 665/685/765/785 8-52. Select the Mailbox option.To return to the Standby Mode, press .To delete a mailbox, pre

Mailbox Communications8-6 WorkCentre Pro 665/685/765/7854. Select the type of mailbox in which to store the document.To store in a Confidential mail

Mailbox CommunicationsWorkCentre Pro 665/685/765/785 8-76. Using the Numeric Keypad enter the mailbox number, then press Enter. 7. Enter a password

Mailbox Communications8-8 WorkCentre Pro 665/685/765/785 – or – 3. To print from a local mailbox, press . – or

Mailbox CommunicationsWorkCentre Pro 665/685/765/785 8-9Deleting a Document Stored in a Local ITU-T Mailbox To delete documents stored in ITU-T mail

Mailbox Communications8-10 WorkCentre Pro 665/685/765/7853. To delete a document from a local mailbox, press . – or –4. Using the Numer

Mailbox CommunicationsWorkCentre Pro 665/685/765/785 8-11To send documents to a Remote Mailbox:1. Load the document face down in the Document Tray.2

Mailbox Communications8-12 WorkCentre Pro 665/685/765/7855. To send to a remote mailbox, press . – or –6. Using the Numeric Keypad ente

Mailbox CommunicationsWorkCentre Pro 665/685/765/785 8-13Polling a Remote ITU-T MailboxTo retrieve documents stored in an ITU-T mailbox of a remote

IntroductionWorkCentre Pro 665/685/765/785 1-5Document ConventionsA document convention is simply a way of presenting information. This section expl

Mailbox Communications8-14 WorkCentre Pro 665/685/765/7853. To poll a remote mailbox, press . – or –4. Using the Numeric Keypad enter t

Mailbox CommunicationsWorkCentre Pro 665/685/765/785 8-15Attaching an ITU-T Sub AddressThe sub address feature is used to send a document to a compa

Mailbox Communications8-16 WorkCentre Pro 665/685/765/785Transmitting a Document to an ITU-T Sub AddressUse the following procedure to transmit a do

Mailbox CommunicationsWorkCentre Pro 665/685/765/785 8-177. To exit the menu, press to select Done.8. Using one of the dialing methods, enter the

Mailbox Communications8-18 WorkCentre Pro 665/685/765/7855. To enter a password, press to select PWD. Using the numeric keypad, enter the remote p

ReportsWorkCentre Pro 665/685/765/785 9-19 ReportsVarious Reports and Lists are available to help you navigate through the menu, check the machine c

Reports9-2 WorkCentre Pro 665/685/765/785Activity Report SetupThe Activity Report contains the details of send and receive communications. It also i

ReportsWorkCentre Pro 665/685/765/785 9-3* The Code is displayed in 3 digits to the right of the Mode symbol.Mode Communication mode*t: 2nd Line Co

Reports9-4 WorkCentre Pro 665/685/765/785To set the automatic Activity Report print status:1. Press: 2. Select the report mode:To select the type of

ReportsWorkCentre Pro 665/685/765/785 9-5Confirmation Report SetupConfirmation Reports can automatically be printed by the WorkCentre following each

Xerox Limited,Global knowledge and Language Services,Enterprise Centre,Bessemer Road,WELWYN GARDEN CITY,AL7 1HLUnited Kingdom©1999 by Xerox Corporatio

Introduction1-6 WorkCentre Pro 665/685/765/785Notes, Cautions, and WarningsThis manual uses notes, cautions, and warnings to emphasize information t

Reports9-6 WorkCentre Pro 665/685/765/785Confirmation ReportThe Confirmation Report contains the same items as the Activity Report. Refer to the Act

ReportsWorkCentre Pro 665/685/765/785 9-7The following information is printed on the Memory Send Confirmation Report:Confirmation Report - Memory Se

Reports9-8 WorkCentre Pro 665/685/765/7852. Select the Memory Send Confirmation report print function:To automatically print a report after a Memory

ReportsWorkCentre Pro 665/685/765/785 9-9The following information is printed on the Group Send Confirmation Report:Group Send ReportTo set the Grou

Reports9-10 WorkCentre Pro 665/685/765/7852. Select the Group Send Confirmation Report print option:To automatically print a report after a Group Se

ReportsWorkCentre Pro 665/685/765/785 9-11The following information is printed on the Group Polling Confirmation Report:Group Poll ReportTo set the

Reports9-12 WorkCentre Pro 665/685/765/785The following information is printed on the Relay Originator Confirmation Report:Relay Originator ReportTo

ReportsWorkCentre Pro 665/685/765/785 9-132. Select the Relay Originator Confirmation Report print option:To automatically print a report after the

Reports9-14 WorkCentre Pro 665/685/765/785The following information is printed on the Relay Station Confirmation Report:Relay Station ReportTo set t

ReportsWorkCentre Pro 665/685/765/785 9-152. Select the Relay Station Confirmation Report print option:To automatically print a report after a Relay

Programming the MachineWorkCentre Pro 665/685/765/785 2-12 Programming the MachineThis chapter contains detailed instructions for programming the W

Reports9-16 WorkCentre Pro 665/685/765/785The following information is printed on the Relay Destination Confirmation Report:Relay Destination Report

ReportsWorkCentre Pro 665/685/765/785 9-172. Select the Relay Destination Confirmation Report print option:To automatically print a report after the

Reports9-18 WorkCentre Pro 665/685/765/785Confirmation Report OverrideA Confirmation Report can be printed automatically for each communication job

ReportsWorkCentre Pro 665/685/765/785 9-19Reception Report SetupReception Reports can automatically be printed by the WorkCentre whenever a document

Reports9-20 WorkCentre Pro 665/685/765/7853. Press Exit or Stop to return to the Standby Mode.The following information is printed on the Mailbox Re

ReportsWorkCentre Pro 665/685/765/785 9-21Printing Reports and ListsVarious reports and lists can be printed detailing information about your WorkCe

Reports9-22 WorkCentre Pro 665/685/765/785ITU-T Mailbox ReportThe ITU-T Mailbox Report lists all documents entered through your own station and remo

ReportsWorkCentre Pro 665/685/765/785 9-23Pending Jobs ReportThe Pending Jobs Report lists all communication jobs reserved in memory. The following

Reports9-24 WorkCentre Pro 665/685/765/785Department Code ReportThe Department Code report lists the Department Names and Codes. The usage for each

ReportsWorkCentre Pro 665/685/765/785 9-25Power Failure ListThe WorkCentre has a battery to back up the document data memory contents. However, when

Programming the Machine2-2 WorkCentre Pro 665/685/765/785Keys used in Menu Mode OperationThe following table lists the keys commonly used when progr

Reports9-26 WorkCentre Pro 665/685/765/785Menu MapThe Menu Map is a list of all machine features in a flow chart format. Refer to Chapter 2 for a de

ReportsWorkCentre Pro 665/685/765/785 9-27Settings ReportThe Settings Report prints a list of each machine function and the current settings.The fol

Reports9-28 WorkCentre Pro 665/685/765/785To print the Settings Report:1. Press: The Settings Report prints, then the machine returns to the Standby

Copying DocumentsWorkCentre Pro 665/685/765/785 10-110 Copying Documents Using the copy feature you can print up to 99 copies. The following selecti

Copying Documents10-2 WorkCentre Pro 665/685/765/7854. Using the arrow keys, select the paper size (if you have an optional paper tray or bypass tra

Scan FunctionalityWorkCentre Pro 665/685/765/785 11-111 Scan FunctionalityIn order to use the WorkCentre as a scanner, it has to be configured for a

Scan Functionality11-2 WorkCentre Pro 665/685/765/785Notes:

PCL Printing FunctionalityWorkCentre Pro 665/685/765/785 12-112 PCL Printing FunctionalityThis option will be made available soon. When you order th

PCL Printing Functionality12-2 WorkCentre Pro 665/685/765/785Notes:

Network FunctionalityWorkCentre Pro 665/685/765/785 13-113 Network FunctionalityThis option will be made available soon. When you order this option,

Programming the MachineWorkCentre Pro 665/685/765/785 2-3To program a Menu feature using the scroll keys:1. From the Standby Mode, press:The active

Network Functionality13-2 WorkCentre Pro 665/685/765/785Notes:

Internet FAX FunctionalityWorkCentre Pro 665/685/765/785 14-114 Internet FAX FunctionalityThis option will be made available soon. When you order th

Internet FAX Functionality14-2 WorkCentre Pro 665/685/765/785Notes:

Using the ControlCentreWorkCentre Pro 665/685/765/785 15-115 Using the ControlCentreThe Control Centre software on your PC enables you to easily cha

Using the ControlCentre15-2 WorkCentre Pro 665/685/765/785Setting up the WorkCentreUsing the ControlCentre, you can specify default WorkCentre setti

Using the ControlCentreWorkCentre Pro 665/685/765/785 15-37. To print a separator page between documents, select one or more of the following option

Using the ControlCentre15-4 WorkCentre Pro 665/685/765/7856 Click Enable error correction mode - ECM to have the WorkCentre monitor the phone line f

Using the ControlCentreWorkCentre Pro 665/685/765/785 15-5Setting the PC’s Date and Time on the WorkCentreYou can use the date and time set on your

Using the ControlCentre15-6 WorkCentre Pro 665/685/765/785Setting the Fax Send OptionsYou can select the options you want to use for fax transmissio

Using the ControlCentreWorkCentre Pro 665/685/765/785 15-7WorkCentre is able to resend any portion of a document that did not transmit successfully

Programming the Machine2-4 WorkCentre Pro 665/685/765/785Menu Flow Map

Using the ControlCentre15-8 WorkCentre Pro 665/685/765/785Note You will need to resend the stored fax at the WorkCentre. On the WorkCentre’s Access

Using the ControlCentreWorkCentre Pro 665/685/765/785 15-9Setting the Fax Receive OptionsOn the Fax Receive page, you can choose the WorkCentre sett

Using the ControlCentre15-10 WorkCentre Pro 665/685/765/785memory, then automatically printed at the end of the time period. Also, any print jobs t

Using the ControlCentreWorkCentre Pro 665/685/765/785 15-11Receiving Faxes from the Fax Numbers Assigned to Your Phonebook OnlyTo prevent the WorkCe

Using the ControlCentre15-12 WorkCentre Pro 665/685/765/785Receiving Faxes to Your PC1 Click the PC Fax icon.2 To specify how faxes are received to

Using the ControlCentreWorkCentre Pro 665/685/765/785 15-135 In the Add One Touch from box, select Individual.6 In the Name box, type the person’s n

Using the ControlCentre15-14 WorkCentre Pro 665/685/765/785Assigning a Speed Dial or Group Dial Number to a One Touch KeyThis procedure describes ho

Using the ControlCentreWorkCentre Pro 665/685/765/785 15-15Deleting One Touch Key Entries1 Click the Phonebook icon.2 Click the One Touch tab.3 Clic

Using the ControlCentre15-16 WorkCentre Pro 665/685/765/785Print confirmation report To print a confirmation report after each fax you send to the f

Using the ControlCentreWorkCentre Pro 665/685/765/785 15-17Deleting Speed Dial Numbers1 Click the Phonebook icon.2 Click the Speed Dial tab.3 Click

Programming the MachineWorkCentre Pro 665/685/765/785 2-5

Using the ControlCentre15-18 WorkCentre Pro 665/685/765/7858 Repeat steps 6 and 7 until you’ve assigned all the numbers you want to the group.Note Y

Using the ControlCentreWorkCentre Pro 665/685/765/785 15-19Saving a Phonebook to Your PCYou can save all your One Touch, Speed Dial, and Group Dial

Using the ControlCentre15-20 WorkCentre Pro 665/685/765/785Creating MailboxesThe WorkCentre supports the ITU-T communications standard, which enable

Using the ControlCentreWorkCentre Pro 665/685/765/785 15-21• To specify a fax number for the end station, select Fax number in the Entry from box. T

Using the ControlCentre15-22 WorkCentre Pro 665/685/765/785Deleting a Mailbox1 Click the Mailbox icon.2 Select the mailbox you want to delete.Note

Using the ControlCentreWorkCentre Pro 665/685/765/785 15-23• Click Apply to assign another department code.9 Click Apply to set the options at the W

Using the ControlCentre15-24 WorkCentre Pro 665/685/765/785Printing ReportsYou can set up the WorkCentre to print a variety of reports to provide yo

Using the ControlCentreWorkCentre Pro 665/685/765/785 15-255 In the Group poll box, select the option you want when retrieving documents from multip

Using the ControlCentre15-26 WorkCentre Pro 665/685/765/785Saving the WorkCentre SettingsYou can save the ControlCentre options you set and your Pho

Using the ControlCentreWorkCentre Pro 665/685/765/785 15-27Enabling Xerox personnel to perform remote tests1 Click the General icon and then click t

Programming the Machine2-6 WorkCentre Pro 665/685/765/785

Using the ControlCentre15-28 WorkCentre Pro 665/685/765/785• In the Part number box, enter the toner cartridge’s part number. See your System Admini

TroubleshootingWorkCentre Pro 665/685/765/785 16-116 TroubleshootingSelf TestThe self test enables you to understand the performance of the machine

Troubleshooting16-2 WorkCentre Pro 665/685/765/785Key test - Press then . You will be asked to press all the keys on the control panel and then p

TroubleshootingWorkCentre Pro 665/685/765/785 16-3Calling for ServiceIf you have an error with the machine which you are unable correct using the ta

Troubleshooting16-4 WorkCentre Pro 665/685/765/785Phonebook data was lostPhonebook information was lostReprogram the dial data from the control pane

TroubleshootingWorkCentre Pro 665/685/765/785 16-5Middle paper empty The middle paper tray is empty.Add paper to the middle paper tray and close the

Troubleshooting16-6 WorkCentre Pro 665/685/765/785Error Codes Code Probable Cause Corrective Action10 The Paper tray is Empty Add paper to the tray.

TroubleshootingWorkCentre Pro 665/685/765/785 16-787 No residual memory was remaining on the remote party’s machine in a Relay or Mailbox transmissi

Troubleshooting16-8 WorkCentre Pro 665/685/765/785Device Error Codes Code Description Replace Parts21 The new drum unit does not function properly.D

TroubleshootingWorkCentre Pro 665/685/765/785 16-9Paper JamIf a paper jam occurs during a reception or copying operation, the message “PAPER JAM XX”

Programming the MachineWorkCentre Pro 665/685/765/785 2-7Character EntriesWhen programming your Machine ID or names assigned to Speed Dial numbers a

Troubleshooting16-10 WorkCentre Pro 665/685/765/7851. Remove any documents from the Document Tray.2. Grasp the Top Cover Open Lever to open the Top

TroubleshootingWorkCentre Pro 665/685/765/785 16-113. Open the Right Side Cover and remove any jammed paper.CAUTIONAlways hold the Developer Assembl

Troubleshooting16-12 WorkCentre Pro 665/685/765/7855. Pull up on the green Paper Feed Release Lever and remove jammed paper. Avoid tearing the paper

TroubleshootingWorkCentre Pro 665/685/765/785 16-13WARNINGThe black colored fuser housing may be hot if themachine was in use prior to this paper ja

Troubleshooting16-14 WorkCentre Pro 665/685/765/7857. Install the Developer Assembly with the Drum Unit. Place it in the machine, press firmly on th

TroubleshootingWorkCentre Pro 665/685/765/785 16-15Document JamIf a document jam occurs during a transmission, the message “DOCUMENT JAM” is display

Troubleshooting16-16 WorkCentre Pro 665/685/765/7851. Remove all documents from the Document Tray.2. Press the Transmission Cover Release Button to

TroubleshootingWorkCentre Pro 665/685/765/785 16-173. Remove the document jam. Remove any pieces of paper, paper clips, or staples that may have cau

Troubleshooting16-18 WorkCentre Pro 665/685/765/785Status Code TableA status code is displayed on some reports. The Code is displayed in 3 digits to

TroubleshootingWorkCentre Pro 665/685/765/785 16-19Transmission ProblemsWhen transmissions are not successful, check the items in the table below. I

Programming the Machine2-8 WorkCentre Pro 665/685/765/785Character Code TableThe Character Code Table lists special characters that can be entered w

Troubleshooting16-20 WorkCentre Pro 665/685/765/785Reception ProblemsWhen receptions are not successful, check the items in the following table. If

TroubleshootingWorkCentre Pro 665/685/765/785 16-21Image QualityIf the Document Scanner or Recording Unit is dirty, the quality of your transmitted

Troubleshooting16-22 WorkCentre Pro 665/685/765/785Notes:

WorkCentre Pro 665/685/765/785 A-1A Ordering SuppliesOrdering SuppliesTo order supplies, contact the Xerox supplies center at the following number:•

A-2 WorkCentre Pro 665/685/765/785Note: For more information regarding different Media Supplies and WorkCentre Options please refer to Appendix C -

WorkCentre Pro 665/685/765/785 A-3

A-4 WorkCentre Pro 665/685/765/7852. Press .3. Enter the Speed Dial or One Touch key that you preset for the supplies center, (You must press Phoneb

WorkCentre Pro 665/685/765/785 A-53. Press then to order automatically.4. Press then and use the keypad to enter the part number of the tone

A-6 WorkCentre Pro 665/685/765/785Entering ordering detailsTo set the ordering details:1. Press:2. Press .3. Press and use the keypad to enter you

WorkCentre Pro 665/685/765/785 A-7Press and use the keypad to enter the contact name.Press and use the keypad to enter the contact telephone num

Programming the MachineWorkCentre Pro 665/685/765/785 2-9Entering CharactersUsing the Keyboard and the Numeric Keypad to enter characters:Correcting

A-8 WorkCentre Pro 665/685/765/785Printing the order formTo print the order form:1. Press:2. Press . The order form will print.3. The menu selectio

WorkCentre Pro 665/685/765/785 B-1B Maintaining the ProductReplacing the PaperWhen the machine runs out of paper, “PAPER TRAY IS EMPTY” displays and

B-2 WorkCentre Pro 665/685/765/7853. Press down the paper pressure plate until it clicks.4. Insert up to 250 sheets into the paper tray.CAUTIONTo av

WorkCentre Pro 665/685/765/785 B-35. Push the paper tray all the way into the machine.Paper Tray041

B-4 WorkCentre Pro 665/685/765/785Replacing the Toner Cartridge and Fuser CleanerWhen the Toner Cartridge requires replacing, the Fuser Cleaner must

WorkCentre Pro 665/685/765/785 B-5CAUTIONAlways hold the Developer Assembly by the greenhandles. Do not touch the green drum area or theblack toner

B-6 WorkCentre Pro 665/685/765/7854. Lift up on two green handles to separate the Drum Unit from the Developer Assembly. The following figure shows

WorkCentre Pro 665/685/765/785 B-78. Press the green Button the left of the Developer Assembly and slide the toner cartridge to the left to disengag

B-8 WorkCentre Pro 665/685/765/78511. Align the four hooks on the new Toner Cartridge with the slots on the Developer Assembly. Fit the cartridge to

WorkCentre Pro 665/685/765/785 B-914. Position the Drum Unit with the green drum surface facing the black toner roller on the Developer Assembly. Wi

WorkCentre Pro 665/685/765/785 iTable of ContentsChapter 1 Introduction...1-

Programming the Machine2-10 WorkCentre Pro 665/685/765/785Deleting or Inserting Characters1. Using the and arrow keys, position the cursor at the

B-10 WorkCentre Pro 665/685/765/78515. Holding the Developer Assembly by the green handles, align the three shafts on the Developer Assembly sides w

WorkCentre Pro 665/685/765/785 B-1116. Press firmly on the green squares on the Drum Unit until the Drum Unit clicks into place. The following figur

B-12 WorkCentre Pro 665/685/765/785To replace the Fuser Cleaner:The Fuser Cleaner is located in the black fuser housing.WARNINGThe black colored fus

WorkCentre Pro 665/685/765/785 B-1318. Install the new Fuser Cleaner by positioning its left side first.19. Place the fuser cleaner on the fuser hou

B-14 WorkCentre Pro 665/685/765/78520. Close the Top Cover. Press down on the Top Cover until a “click” is heard to ensure the cover is closed.Top C

WorkCentre Pro 665/685/765/785 B-15Replacing the Drum UnitThe Drum Unit requires replacement when the DRUM LIFE WARNING is displayed. When the Drum

B-16 WorkCentre Pro 665/685/765/785CAUTIONAlways hold the Developer Assembly by the greenhandles. Do not touch the green drum area or theblack toner

WorkCentre Pro 665/685/765/785 B-174. Place the Developer Assembly on a flat clean surface. Discard of the used Drum Unit properly.5. Position the n

B-18 WorkCentre Pro 665/685/765/785The following figure shows how the shafts on the Developer Assembly align with the slots.7. Press firmly on the g

WorkCentre Pro 665/685/765/785 B-19To replace the Ozone Filter:8. Remove the Ozone Filter from the inside of the machine. Then, place the new ozone

Programming the MachineWorkCentre Pro 665/685/765/785 2-11Direct Access Function KeysThe 14 Direct Access Function Keys, located in the left of the

B-20 WorkCentre Pro 665/685/765/785Cleaning the MachineCleaning the Cabinet and Ozone FilterWipe the machine with a damp cloth to remove dust and fi

WorkCentre Pro 665/685/765/785 B-21Cleaning the Document ScannerThe quality of scanned images deteriorates if the Document Scanner becomes dirty.Use

B-22 WorkCentre Pro 665/685/765/7853. Wipe the Retard Pad and the rollers with a dry cloth.If the surfaces require moisture to remove the dirt, use

WorkCentre Pro 665/685/765/785 B-23Cleaning the Developer Assembly and the Surrounding PartsThe period for cleaning all the parts associated with th

B-24 WorkCentre Pro 665/685/765/785Use the following procedure to clean the Developer Assembly and the surrounding parts:1. Grasp the Top Cover Open

WorkCentre Pro 665/685/765/785 B-25CAUTIONAlways hold the Developer Assembly by the greenhandles. Do not touch the green drum area or theblack rolle

B-26 WorkCentre Pro 665/685/765/785CAUTIONDo not touch the Discharge Wire or Transfer Wirewith your hands. The oils from your hands couldcontaminate

WorkCentre Pro 665/685/765/785 B-27To clean the Developer Assembly6. Lift up on the 2 green handles to separate the Drum Unit from the Developer Ass

B-28 WorkCentre Pro 665/685/765/78510. Position the Drum Unit with the green drum surface facing the black roller on the Developer Assembly. Without

WorkCentre Pro 665/685/765/785 B-2911. Holding the Developer Assembly by the green handles, align the three shafts on the Developer Assembly sides w

Programming the Machine2-12 WorkCentre Pro 665/685/765/785

B-30 WorkCentre Pro 665/685/765/78512. Press firmly on the green squares on the Drum Unit until the Drum Unit clicks into place. The following figur

WorkCentre Pro 665/685/765/785 B-31Cleaning the Charger Wire and the Laser Beam WindowClean the following parts of the machine when you replace the

B-32 WorkCentre Pro 665/685/765/785To clean the Laser Beam Window2. Wipe the laser beam window with a cotton swab or a dry cloth (lens cleaner cloth

WorkCentre Pro 665/685/765/785 B-33CAUTIONAlways hold the Developer Assembly by the greenhandles. Do not touch the green drum area or theblack rolle

B-34 WorkCentre Pro 665/685/765/7854. Place the Developer Assembly on a level surface.5. Lift up on the 2 green handles to separate the Drum Unit fr

WorkCentre Pro 665/685/765/785 B-358. Position the Drum Unit with the green drum surface facing the black toner roller on the Developer Assembly. Wi

B-36 WorkCentre Pro 665/685/765/7859. Holding the Developer Assembly by the green handles, align the three shafts on the Developer Assembly sides wi

WorkCentre Pro 665/685/765/785 B-3710. Press firmly on the green squares on the Drum Unit until the Drum Unit clicks into place. The following figur

B-38 WorkCentre Pro 665/685/765/785Cleaning the Components as NeededDirt or dust gather in the machine and can cause the machine to print incorrectl

WorkCentre Pro 665/685/765/785 B-39Use the following procedure to clean the additional components:1. Grasp the Top Cover Open Lever and open the Top

Programming the MachineWorkCentre Pro 665/685/765/785 2-13Setting Up the PhonebookRemote telephone numbers can be assigned to Speed Dial numbers and

B-40 WorkCentre Pro 665/685/765/785CAUTIONAlways hold the Developer Assembly by the greenhandles. Do not touch the green drum area or theblack rolle

WorkCentre Pro 665/685/765/785 B-414. Separate the Drum Unit from the Developer Assembly. The following figure shows the Drum Unit and the Developer

B-42 WorkCentre Pro 665/685/765/785To clean Contacts6. Use a cotton swab to clean the silver contacts in the machine. Contacts are located inside th

WorkCentre Pro 665/685/765/785 B-43To clean the Metering Blade7. Use the Mylar Scraper to scrape off the toner between the metering blade and the bl

B-44 WorkCentre Pro 665/685/765/7858. Position the Drum Unit with the green drum surface facing the black toner roller on the Developer Assembly. Wi

WorkCentre Pro 665/685/765/785 B-45The following figure shows how the shafts on the Developer Assembly align with the slots.028

B-46 WorkCentre Pro 665/685/765/78510. Press firmly on the green squares on the Drum Unit until the Drum Unit clicks into place. The following figur

WorkCentre Pro 665/685/765/785 C-1C Product Data SheetItem SpecificationDocument Size Width: 8.5 in. max. (216 mm) max.5.8 in. min. (148 mm) min.Le

C-2 WorkCentre Pro 665/685/765/785Scanning Resolution Horizontal: 203 dpi (8 dots/mm), 406 dpi (16 dots/mm)Vertical: 97.8 lines/inch (3.85 lines/mm

WorkCentre Pro 665/685/765/785 C-3Unit Dimensions(see Chapter 2 of the User’s Guide for Space RequirementsWidth: 29.9” (760mm)Depth: 23.3” (596mm)He

Programming the Machine2-14 WorkCentre Pro 665/685/765/785• Determine which fax options you want to store with the One Touch or Speed Dial telephone

C-4 WorkCentre Pro 665/685/765/785WorkCentre Pro Options Part NumbersAuxiliary Paper Tray - Letter 98S04398Auxiliary Paper Tray - A4 98S04408Handset

WorkCentre Pro 665/685/765/785 D-1D Safety Certification and Environmental ComplianceYour Xerox product and supplies have been designed and tested t

D-2 WorkCentre Pro 665/685/765/785WARNINGThis product must be earthedThis product is equipped with a 3-wire grounding type plug (e.g., a plug having

WorkCentre Pro 665/685/765/785 D-3extension cord do not exceed the extension cord ampere rating. Also, make sure that the total amperage of all prod

D-4 WorkCentre Pro 665/685/765/785manufactured from August 1, 1976. Compliance is mandatory for products marketed in the United States. The WorkCent

WorkCentre Pro 665/685/765/785 D-5Unique European CertificationApprovals and CertificationThe CE marking applied to this product symbolizes Xerox Li

D-6 WorkCentre Pro 665/685/765/785WARNINGIn order to allow this product to operate in proximity to industrial, Scientific and medical (ISM) equipmen

WorkCentre Pro 665/685/765/785 D-7practicable, danger. This includes ensuring all electrical products connected to such electrical systems are safel

D-8 WorkCentre Pro 665/685/765/785THE USE OF INAPPROPRIATE TEST PROCEDURES AND TEST EQUIPMENT MAY PROVIDE MISLEADING RESULTS AND MAY CAUSE DEATH, PE

WorkCentre Pro 665/685/765/785 D-9Environmental ComplianceENERGY STAR®Environmental ChoiceM 120v, 60Hz products for Canada.SWISS ENERGY 2000230V, 50

Programming the MachineWorkCentre Pro 665/685/765/785 2-15Once you assign a Speed Dial number and select Fax Options for that number, you can link t

D-10 WorkCentre Pro 665/685/765/785Telecommunications RequirementsEuropean Fax Approvals and CertificationThis Xerox product has been self-certified

WorkCentre Pro 665/685/765/785 D-11FCC RegulationsSend Header RequirementsFederal Communications Commission (FCC) regulations require all persons wi

D-12 WorkCentre Pro 665/685/765/785responsibility and/or liability for any damagecaused by the connection of this machine to anunauthorized jack.You

WorkCentre Pro 665/685/765/785 D-13WARNINGWhen programming emergency numbers and/ormaking test calls to emergency numbers:Remain on the line and bri

D-14 WorkCentre Pro 665/685/765/785Notice: The Ringer Equivalence Number (REN) assigned to each terminal device provides an indication of the maximu

WorkCentre Pro 665/685/765/785 INDEX-1IndexSymbols. B-25Aaccessoriessee also options, suppliesaccount codes 5-28default setting 5-28using 5-27activity

INDEX-2 WorkCentre Pro 665/685/765/785causes of document jams 16-15Chain Dial Keyusing 4-11changingnumber of redials 2-43password for ControlCentre 15

WorkCentre Pro 665/685/765/785 INDEX-3editing mailbox 15-21editing one touch key 15-14fax numbers assigned to phonebook 15-11faxing long originals 15-

INDEX-4 WorkCentre Pro 665/685/765/785department codeschanging 2-38changing using ControlCentre 15-23deleting using ControlCentre 15-23Department Code

WorkCentre Pro 665/685/765/785 INDEX-5department codes 2-34ECM 2-40Enabling Xerox personnel to perform remote tests 15-27encoding systems C-2end tone

Programming the Machine2-16 WorkCentre Pro 665/685/765/7854. Using the Keyboard and Numeric Keypad, enter the name (max. 20 characters) you want to

INDEX-6 WorkCentre Pro 665/685/765/785machine dimensions C-3Iidle modesee also standby modeimage quality 16-21cleaning the machine 16-21reception prob

WorkCentre Pro 665/685/765/785 INDEX-7attaching a subaddress 8-15bulletin board mailbox 8-1confidential mailbox 8-1creating & deleting mailboxes 8

INDEX-8 WorkCentre Pro 665/685/765/785described 5-18setting 5-19Numeric Keypadfor programming the menu mode 2-2Ooff-hook dialing 4-2one touch dialing

WorkCentre Pro 665/685/765/785 INDEX-9setting speed dial numbers 2-14setup 2-13phonebook settingusing ControlCentre 15-12–15-19Phonebook Setup Keyusin

INDEX-10 WorkCentre Pro 665/685/765/785described 3-1, 3-8receiving documents 3-1–3-15automatic reception 3-5collate fax 3-6default contrast and resolu

WorkCentre Pro 665/685/765/785 INDEX-11reception reports 9-19, 15-25relay destination 9-5, 9-16relay originator 9-5, 9-12relay station 9-5, 9-14settin

INDEX-12 WorkCentre Pro 665/685/765/785secured sendsee also securityjob feature 5-18, 5-24–5-26, 5-33setting using ControlCentre 15-7securityerror cod

WorkCentre Pro 665/685/765/785 INDEX-13polling 7-1–7-13storing documentsdelayed start 5-8ITU-T mailboxes 8-5Subaddress ITU-T Keyattaching a subaddress

INDEX-14 WorkCentre Pro 665/685/765/785image quality 16-21paper jams 16-9–16-14reception problems 16-20transmission problems 16-19TWAIN settings 11-1–

Programming the MachineWorkCentre Pro 665/685/765/785 2-176. Using the Numeric Keypad, enter the alternate telephone number, then press Enter; or to

Programming the Machine2-18 WorkCentre Pro 665/685/765/785Send Later9. Enter the desired time you want to start the job (within 24 hours). For the

Programming the MachineWorkCentre Pro 665/685/765/785 2-19Sub address17. To exit this option, press .To send a document to a sub address location,

ii WorkCentre Pro 665/685/765/785 Modifying or Deleting One Touch Dial Numbers...2-28Pre-setting Group Numbers ...

Programming the Machine2-20 WorkCentre Pro 665/685/765/785Line Selection**23. To select either line, press .To select Line #1, press .To select Li

Programming the MachineWorkCentre Pro 665/685/765/785 2-21Modifying or Deleting Speed Dial NumbersUse this procedure to change or delete a previousl

Programming the Machine2-22 WorkCentre Pro 665/685/765/785Pre-setting One Touch NumbersFifty One-Touch Keys can be programmed to dial a single telep

Programming the MachineWorkCentre Pro 665/685/765/785 2-233. Using the Keyboard and Numeric Keypad, enter the name (max. 20 characters) you want to

Programming the Machine2-24 WorkCentre Pro 665/685/765/7855. Using the Numeric keypad, enter the alternate telephone number, then press Enter; or to

Programming the MachineWorkCentre Pro 665/685/765/785 2-25 Send Later8. Enter the desired time (within 24 hours) you want to start the job. For 12 h

Programming the Machine2-26 WorkCentre Pro 665/685/765/785Fax Speed14. To select Off, press .15. To select 14400bps, press .To select 9600bps, pres

Programming the MachineWorkCentre Pro 665/685/765/785 2-2719. To add a password to the sub address, press to select PWD; or to exit this option, g

Programming the Machine2-28 WorkCentre Pro 665/685/765/785Modifying or Deleting One Touch Dial NumbersUse this procedure to change or delete a previ

Programming the MachineWorkCentre Pro 665/685/765/785 2-29Pre-setting Group Numbers If you frequently send faxes to the same group of telephone numb

WorkCentre Pro 665/685/765/785 iii* Not available in all markets.Chapter 3 Receiving Documents ...

Programming the Machine2-30 WorkCentre Pro 665/685/765/7852. Using the Numeric Keypad, enter the number (1-1999) you want to assign to this group.3.

Programming the MachineWorkCentre Pro 665/685/765/785 2-318. To assign this group to a One Touch key, press the One Touch key. To skip this step, pr

Programming the Machine2-32 WorkCentre Pro 665/685/765/7855. Using the Numeric Keypad, enter the group number you want to use to send the document,

Programming the MachineWorkCentre Pro 665/685/765/785 2-33Filling out the One Touch LabelAs you assign phone numbers to the One Touch keys, use a pe

Programming the Machine2-34 WorkCentre Pro 665/685/765/785Setting the Department CodesUse of the machine can be limited to authorized personnel with

Programming the MachineWorkCentre Pro 665/685/765/785 2-352. To setup the Master Department Code, press .To disable the Department Control feature,

Programming the Machine2-36 WorkCentre Pro 665/685/765/7853. Using the Keyboard and Numeric Keypad, enter the name to assign to the Master Departmen

Programming the MachineWorkCentre Pro 665/685/765/785 2-377. Using the Keyboard and Numeric Keypad, enter the name to assign to this Department (max

Programming the Machine2-38 WorkCentre Pro 665/685/765/785Changing the Department Code SettingsThe “Master Department Code” is required to add, chan

Programming the MachineWorkCentre Pro 665/685/765/785 2-394. To modify the Department Codes currently set, press and go to Step 5.To set new Depar

iv WorkCentre Pro 665/685/765/785 Manual Group Dialing...4-13Chapter 5 Transmittin

Programming the Machine2-40 WorkCentre Pro 665/685/765/785Setting the Machine Default SettingsError Correct - ECM Default SettingError Correction Mo

Programming the MachineWorkCentre Pro 665/685/765/785 2-41Long Original SettingUsing the Long Original setting enables the WorkCentre to scan long d

Programming the Machine2-42 WorkCentre Pro 665/685/765/785Bypass Tray Paper Size Setting1. Select the paper size using the slider at the side of the

Programming the MachineWorkCentre Pro 665/685/765/785 2-43Redial Count and Interval Setting*When a document is reserved in memory and a job number i

Programming the Machine2-44 WorkCentre Pro 665/685/765/7853. Using the Numeric Keypad, enter the number of minutes you want the machine to wait befo

Programming the MachineWorkCentre Pro 665/685/765/785 2-45Receive IntervalYou can set a certain interval to try to receive an incoming document when

Programming the Machine2-46 WorkCentre Pro 665/685/765/785Resolution and Contrast SettingThe default settings can be changed during a transmit or co

Programming the MachineWorkCentre Pro 665/685/765/785 2-47To change the Contrast and Resolution:1. Press:2. Select the Resolution:To select Standard

Programming the Machine2-48 WorkCentre Pro 665/685/765/785Power Saver SettingThe Power Saver function allows you to turn the power off to save power

Programming the MachineWorkCentre Pro 665/685/765/785 2-493. When you select the Automatic mode, using the Numeric Keypad, enter the time period (in

WorkCentre Pro 665/685/765/785 v* Not available in all markets.Resending a Stored Fax...5-31Se

Programming the Machine2-50 WorkCentre Pro 665/685/765/785Print DensityThe print density for reception, copy, PC printing, and report printing can b

Programming the MachineWorkCentre Pro 665/685/765/785 2-51Refuse Junk Mail SettingThis feature prevents your machine from receiving documents from u

Programming the Machine2-52 WorkCentre Pro 665/685/765/785Ringer Volume SettingUse this feature to adjust the WorkCentre Ringer Volume. The volume r

Programming the MachineWorkCentre Pro 665/685/765/785 2-53Alarm Volume SettingUse this feature to adjust the WorkCentre Alarm Volume. The volume ran

Programming the Machine2-54 WorkCentre Pro 665/685/765/785Key Touch Volume SettingUse this feature to adjust the WorkCentre Key Touch Volume. The vo

Programming the MachineWorkCentre Pro 665/685/765/785 2-55Monitor Volume SettingUse this feature to adjust the WorkCentre Monitor Volume. The volume

Programming the Machine2-56 WorkCentre Pro 665/685/765/785Send After Scan Default SettingThis feature enables you to determine whether the dialing s

Programming the MachineWorkCentre Pro 665/685/765/785 2-57Remote Service SettingRemote AccessThis feature allows a remote Xerox test facility or ser

Programming the Machine2-58 WorkCentre Pro 665/685/765/785DownloadThis selection is used to enable firmware to be downloaded to the machine. The opt

Programming the MachineWorkCentre Pro 665/685/765/785 2-59RDC PasswordAllows you to password protect the machine from any unauthorized person dialin

vi WorkCentre Pro 665/685/765/785 Creating an ITU-T Mailbox...8-2Deleting an ITU-T Mailbox ...

Programming the Machine2-60 WorkCentre Pro 665/685/765/785Supplies OrderAllows the option of the supplies order report to be sent automatically. The

Programming the MachineWorkCentre Pro 665/685/765/785 2-61Separator Page Default SettingWhen this feature is set to “On”, the WorkCentre prints a pa

Programming the Machine2-62 WorkCentre Pro 665/685/765/7853. Select the Copy Separator Page option:To enable the Copy Separator Page feature, press

Programming the MachineWorkCentre Pro 665/685/765/785 2-63Line Monitor Default SettingEnable this feature to listen to the initial call sequence dur

Programming the Machine2-64 WorkCentre Pro 665/685/765/785

Receiving DocumentsWorkCentre Pro 665/685/765/785 3-13 Receiving DocumentsThe WorkCentre can receive documents automatically or manually. Various fe

Receiving Documents3-2 WorkCentre Pro 665/685/765/785Basic ReceiveThe WorkCentre can receive documents automatically or manually depending on the An

Receiving DocumentsWorkCentre Pro 665/685/765/785 3-33. If set to Auto answer, using the Numeric Keypad, enter the number of times the phone must ri

Receiving Documents3-4 WorkCentre Pro 665/685/765/785To set the Line 2 Answer Mode:1. Press:2. Select the Answer Mode:To use line 2 for both transmi

Receiving DocumentsWorkCentre Pro 665/685/765/785 3-5Auto ReceiveWhen the Answer Mode is set to Auto, your documents are received automatically. Var

WorkCentre Pro 665/685/765/785 vii* Not available in all markets.Pending Jobs Report...

Receiving Documents3-6 WorkCentre Pro 665/685/765/785Advanced ReceiveVarious advanced receive modes and features are available on the WorkCentre to

Receiving DocumentsWorkCentre Pro 665/685/765/785 3-72. Select the collate fax option:To enable the collate option, press .To disable the collate o

Receiving Documents3-8 WorkCentre Pro 665/685/765/785Receive to MemoryWhen this feature is enabled and the printer is not available, the machine aut

Receiving DocumentsWorkCentre Pro 665/685/765/785 3-92. Select the Receive to Memory option: To enable the Receive to Memory mode, press . To disab

Receiving Documents3-10 WorkCentre Pro 665/685/765/7852. To set a security code for the first time, or to change your security code, press then pr

Receiving DocumentsWorkCentre Pro 665/685/765/785 3-115. Enter your security code and press Enter.6. Select the Secure Receive option:To disable the

Receiving Documents3-12 WorkCentre Pro 665/685/765/7858. Select the days of the week subject to the time period designated in Step 7. To enable the

Receiving DocumentsWorkCentre Pro 665/685/765/785 3-13Manual Secure ReceiveOnce the Secure Receive Mode is enabled (see “Automatic Secure Receive Se

Receiving Documents3-14 WorkCentre Pro 665/685/765/785Printing the Stored Document in Secure Receive ModeOnce the Secure Receive Mode is activated,

Receiving DocumentsWorkCentre Pro 665/685/765/785 3-15Discard Extra Setting*When the Discard Extra Setting feature is enabled, any portion of the do