Xerox PE120 User Manual

UserGuide

viiiImportant Precautions and Safety InformationSafetyYour Xerox product and supplies have been designed and tested to meet strict safety requirements

Printing Tasks4.22Editing a Watermark1To change the print settings from your software application, access printer properties. See page 4.2.2Click the

Printing Tasks4.234About Sharing the Machine on a NetworkIf you work in a networked environment, you can connect your machine to the network.Locally-S

Printing Tasks4.24Setting Up a Locally-Shared MachineIn Windows 98/MeSetting Up the Host Computer1Start Windows.2From the Start menu, select Control P

Printing Tasks4.254In Windows NT 4.0/2000/XPSetting Up the Host Computer1Start Windows.2For Windows NT 4.0/2000, from the Start menu, select Settings

Printing Tasks4.269In the Enter a port name field, enter the shared name.10Click OK and click Close.11For Windows NT 4.0, click OK.For Windows 2000/XP

5COPYINGThis chapter gives you step-by-step instructions for copying documents.This chapter includes:• Loading Paper for Copying• Selecting the Paper

Copying5.2Loading Paper for CopyingThe instructions for loading print materials are the same whether you are printing, faxing, or copying. For further

Copying5.35Preparing a DocumentYou can use the document glass or the Automatic Document Feeder (ADF) to load an original document for copying, scannin

Copying5.4Making Copies on the Document Glass1Lift and open the document cover.2Place the document face down on the document glass and align it with t

Copying5.554Customize the copy settings including number of copies, copy size, darkness, and original type, by using the control panel buttons. See “S

ixUnplug this product from the wall outlet before cleaning. Always use materials specifically designated for this product. Use of other materials may

Copying5.62Adjust the document guides to the document size.3Customize the copy settings including number of copies, copy size, darkness, and original

Copying5.75Setting Copy OptionsThe buttons on the control panel let you select all basic copy options: darkness, document type, copy size, and number

Copying5.8Reduced/Enlarged CopyUsing the Reduce/Enlarge button, you can reduce or enlarge the size of a copied image from 25% to 400% when you copy or

Copying5.95Number of CopiesUsing the No. of Copies button, you can select the number of copies from 1 to 99. 1Press No. of Copies.2Press the scroll bu

Copying5.10Clone CopyingThis special copy feature can be applied only when you place a document on the document glass. If a document is detected in th

Copying5.115Auto Fit CopyingThis special copy feature can be applied only when you place a document on the document glass. If a document is detected i

Copying5.123Press More Features or the scroll button (W or X) until “2 sides in 1pg” displays on the bottom line.4Press Enter to make your selection.

Copying5.135Poster CopyingThis special copy feature can be applied only when you place a document on the document glass. If a document is detected in

Copying5.14Changing the Default SettingsThe copy options, including darkness, original type, copy size, and number of copies, can be set to the most f

Copying5.155Setting the Time Out OptionYou can set the time the machine waits before it restores the default copy settings, if you do not start copyin

xLaser Safety StatementWARNING:Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous r

Copying5.16MEMO

6SCANNINGScanning with your machine lets you turn pictures and text into digital files on your computer. Then you can fax or E-mail the files, display

Scanning6.2Scanning BasicsYour Xerox WC PE120 Series offers three ways to scan. These are:• From the control panel on your machine to an application:

Scanning6.36Scanning From the Control Panel to an Application1Make sure that your machine and computer are turned on and properly connected to each ot

Scanning6.4Scanning Using the WIA DriverYour machine also supports the Windows Image Acquisition (WIA) driver for scanning images. WIA is one of the s

Scanning6.565Click Next.6Enter a picture name, and select a file format and destination to save the picture.7Follow the on-screen instructions to edit

Scanning6.6MEMO

7FAXINGThis chapter gives you information about using your machine as a fax machine. This chapter includes:• Setting Up the Fax System•Sending a Fax•

Faxing7.2Setting Up the Fax SystemChanging the Fax Setup options1Press Menu until “Fax Setup” appears on the top line of the display. The first availa

Faxing7.37Available Fax Setup OptionsOption DescriptionReceive ModeYou can select the default fax receiving mode.•In Tel mode, you can receive a fax b

xiIf you are managing the disposal of your Xerox product, please note that the product contains Lead, and other materials whose disposal may be regula

Faxing7.4MSG ConfirmYou can set your machine to print a report showing whether a transmission was successful, how many pages were sent, and more. The

Faxing7.57DRPD ModeYou can receive a call using the Distinctive Ring Pattern Detection (DRPD) feature, which enables a user to use a single telephone

Faxing7.6Sending a FaxLoading a DocumentYou can use the Automatic Document Feeder (ADF) or the document glass to load an original document for faxing.

Faxing7.772Adjust the document guide on the ADF to match the width of the document.NOTE: Dust on the ADF glass may cause black lines on the printout.

Faxing7.82Place the document face down on the document glass and align it with the registration guide at the top left corner of the glass.NOTE: Make s

Faxing7.97Selecting the Paper TrayAfter loading the print material for fax output, you have to select the paper tray you will use for the fax job.1Pre

Faxing7.102By pressing Resolution or the scroll button (W or X), you can choose from Standard, Fine, Super Fine, Photo Fax, and Color Fax.3When the mo

Faxing7.117Sending a Fax Automatically1Load the document(s) face up into the ADF.ORPlace a single document face down on the document glass.For details

Faxing7.12Sending a Fax Manually1Load the document(s) face up into the ADF.ORPlace a single document face down on the document glass.For details about

Faxing7.137Confirming Transmission When the last page of your document has been sent successfully, the machine beeps and returns to Standby mode. When

xiiRegulations - Europe Certification to 1999/5/EC Radio Equipment & TelecommunicationsTerminal Equipment DirectiveThis Xerox product has been sel

Faxing7.14Receiving a FaxAbout Receiving Modes•In Fax mode, the machine answers an incoming fax call and immediately goes into the fax reception mode.

Faxing7.157Loading Paper for Receiving Faxes The instructions for loading paper in the paper tray are the same whether you are printing, faxing, or co

Faxing7.16Receiving Automatically in Ans/Fax Mode To use this mode, you must attach an answering machine to the EXT jack on the back of your machine.

Faxing7.177Receiving Faxes Using the DRPD Mode“Distinctive Ring” is a telephone company service which enables a user to use a single telephone line to

Faxing7.185When your machine begins to ring, do not answer the call. The machine requires several rings to learn the pattern.When the machine complete

Faxing7.197Automatic DialingOne-touch DialingThe 20 one-touch buttons on the control panel lets you store frequently-used fax numbers and dial a numbe

Faxing7.204Press Enter when the name appears correctly or without entering a name. 5To store more numbers, press a one-touch button and repeat steps 2

Faxing7.217Speed DialingYou can store up to 200 frequently dialed numbers in one, two, or three-digit speed dial locations (0-199). Storing a Number f

Faxing7.22Sending a Fax using a Speed Dial Number1Feed the document(s) face up into the ADF. OrPlace a single document face down on the document glass

Faxing7.237Group Dialing If you frequently send the same document to several destinations, you can create a group of these destinations and set them u

xiiiRegulations - USAFax Send Header RequirementsThe Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or o

Faxing7.2410To assign a name to the group, enter the name you want. For details about entering characters, see page 2.17.ORIf you do not want to assig

Faxing7.2577Press Enter.8When you enter the specific number in the group, the display shows “Delete?.”When you enter a new number, the display shows “

Faxing7.26Searching for a Number in MemoryThere are two ways to search for a number in the machine’s memory. You can either scan from A to Z sequentia

Faxing7.277Printing a Phonebook ListYou can check your automatic dial setting by printing a Phonebook list.1Press Phone Book.2Press Phone Book or the

Faxing7.28Other Ways to FaxSending Broadcast FaxesUsing the Broadcast button on the control panel, you can use the broadcast fax feature, which allows

Faxing7.2977When you finish entering fax numbers, press 2 to select “No” at the Another No. prompt.The document is scanned into memory before transmis

Faxing7.306Press Enter to confirm the number on the display. The display asks you to enter another fax number to which to send the document.NOTE: The

Faxing7.31714The machine returns to Standby mode. The display reminds you that you are in Standby mode and that a delayed fax is set.NOTE: If you want

Faxing7.326Press Enter to confirm the number. The display asks you to enter a name. 7To assign a name to the transmission, enter the name you want. Fo

Faxing7.337Adding Documents To a Scheduled FaxYou can add documents to a delayed transmission previously reserved in your machine’s memory.1Load the d

xivThe Telephone Company may make changes in its facilities, equipment, operations or procedures that could affect the operation of the equipment. If

Faxing7.34Canceling a Scheduled Fax1Press Menu until “Fax Feature” appears on the top line of the display. 2Press the scroll button (W or X) to displa

Faxing7.357Additional FeaturesUsing Secure Receiving ModeYou may need to prevent your received faxes from being accessed by unauthorized people. You c

Faxing7.36To print received documents:1Access the Secure Receive menu by following steps 1 and 2 on page 7.35.2Press the scroll button (W or X) to dis

Faxing7.377Received Fax ReportThis report shows information on the faxes you have recently received. System Data ListThis list shows the status of the

Faxing7.38Printing a Report1Press Menu until “Report” appears on the top line of the display.2Press the scroll button (W or X) to display the report o

Faxing7.3975You can exit from Setup mode at any time by pressing Stop/Clear. Advanced Fax Setting OptionsOption DescriptionSend ForwardYou can set the

Faxing7.40Secure ReceiveYou can keep your received faxes from being accessed by unauthorized people. For further details about setting this mode, see

8MAINTENANCEThis chapter provides information for maintaining your machine and the toner cartridge.This chapter includes:• Clearing the Memory• Cleani

Maintenance8.2Clearing the MemoryYou can selectively clear information stored in your machine’s memory.CAUTION: Before clearing the memory, make sure

Maintenance8.38Cleaning Your MachineTo maintain print quality, follow the cleaning procedures below each time the toner cartridge is replaced or if pr

xvDeclaration of Conformity (European Countries)Approvals and CertificationsThe CE marking applied to this product symbolizes Xerox Limited Declaratio

Maintenance8.4CAUTIONS: • To prevent damage to the toner cartridge, do not expose it to light for more than a few minutes. Cover it with a piece of pa

Maintenance8.58Cleaning the Scan UnitKeeping the scan unit clean helps ensure the best possible copies. We suggest that you clean the scan unit at the

Maintenance8.6Maintaining the Toner CartridgeToner cartridge storageTo get the most from the toner cartridge, keep the following guidelines in mind:•

Maintenance8.78Redistributing TonerWhen the toner cartridge is near the end of its life, white streaks or light printing occurs. The LCD displays the

Maintenance8.8Replacing the Toner CartridgeWhen the display on the control panel shows the warning message, “[Toner Empty],” the machine stops printin

Maintenance8.98NOTE: If toner gets on your clothing, wipe it off with a dry cloth and wash clothing in cold water. Hot water sets toner into fabric.CA

Maintenance8.10Setting the Notify Toner Option If you set the Notify Toner menu option to “On,” your machine automatically sends a fax to your service

Maintenance8.118You can set your machine to clean the OPC drum automatically every 500 print pages. You should use this feature if you use inferior qu

Maintenance8.12Consumables and Replacement PartsFrom time to time, you needs to replace the toner cartridge, roller, and fuser unit to maintain top pe

Maintenance8.138Replacing the ADF Rubber PadYou can purchase an ADF rubber pad from your Xerox dealer or the retailer where you bought your machine.1O

xviMEMO

Maintenance8.143Remove the ADF rubber pad from the ADF, as shown.4Insert a new ADF rubber pad into place.5Align the left end of the ADF roller with th

9TROUBLESHOOTINGThis chapter gives helpful information for what to do if you encounter an error.This chapter includes:• Clearing Document Jams• Cleari

Troubleshooting9.2Clearing Document JamsWhen a document jams while passing through the ADF (Automatic Document Feeder), “Document Jam” appears on the

Troubleshooting9.394Align the left end of the ADF roller with the slot and push the right end of the ADF roller into the right slot (c). Rotate the bu

Troubleshooting9.4Roller Misfeed1Remove any remaining page(s) from the ADF.2Open the document cover.3Turn the release knob so that you can easily seiz

Troubleshooting9.59Clearing Paper JamsWhen a paper jam occurs, “Paper Jam” appears on the display. Refer to the table below to locate and clear the pa

Troubleshooting9.63Remove the jammed paper by gently pulling it straight out.If there is any resistance and the paper does not move when you pull, or

Troubleshooting9.79In Optional Tray 21Pull the optional Tray 2 open.2Remove the jammed paper from the machine.If there is any resistance and the paper

Troubleshooting9.8In the Fuser Area or Around the Toner CartridgeNOTE: The fuser area is hot. Take care when removing paper from the machine.1Remove p

Troubleshooting9.994Replace the toner cartridge and close the front door. Printing automatically resumes.In the Paper Exit Area1Open and close the fro

1INTRODUCTIONThank you for purchasing this Xerox multifunctional product. Your machine provides printing, copying, scanning, and faxing functions!This

Troubleshooting9.103If there is any resistance and the paper does not move when you pull, or if you cannot see the paper in the front output tray, ope

Troubleshooting9.119In the Bypass Tray“Bypass Jam” appears on the display when you try to print using the Bypass tray and the machine does not detect

Troubleshooting9.12Tips for Avoiding Paper JamsBy selecting the correct paper types, most paper jams can be avoided. When a paper jam occurs, follow t

Troubleshooting9.139Clearing LCD Error MessagesDisplay Meaning Suggested solutionsBypass Jam A paper jam has occurred in the Bypass tray.Or, the machi

Troubleshooting9.14Group NotAvailableYou have tried to select a group location number where only a single location number can be used, such as when ad

Troubleshooting9.159Memory Dial Full You have tried to add a fax job to the memory when 15 fax jobs have already been saved and the memory for saving

Troubleshooting9.16[Paper Jam 2]Check InsidePaper has jammed in the paper exit area.Clear the jam. See page 9.9.[Power Failure] Power has turned off t

Troubleshooting9.179Solving Other ProblemsThe following chart lists some conditions that may occur and the recommended solutions. Follow the suggested

Troubleshooting9.18Printing ProblemsEnvelopes skew or fail to feed correctly.Ensure that the paper guides are against both sides of the envelopes.Cond

Troubleshooting9.199The machine selects print materials from the wrong paper source.The paper source selection in the printer properties may be incorr

Introduction1.2Special FeaturesYour new machine is equipped with special features that improve the print quality. You can:Print with excellent quality

Troubleshooting9.20Pages print, but are blank.The toner cartridge is defective or out of toner.Redistribute the toner, if necessary. See page 8.7.If n

Troubleshooting9.219Printing Quality ProblemsIf the inside of the machine is dirty or paper has been loaded improperly, you may notice a reduction in

Troubleshooting9.22Vertical linesIf black vertical streaks appear on the page:• The drum inside the toner cartridge has probably been scratched. Remov

Troubleshooting9.239Vertical repetitive defectsIf marks repeatedly appear on the printed side of the page at even intervals:• The toner cartridge may

Troubleshooting9.24Page skew• Ensure that the paper is loaded properly.• Check the paper type and quality. See “Paper Specifications” on page E.6.• En

Troubleshooting9.259Loose toner• Clean the inside of the machine. See “Cleaning the Inside” on page 8.3.• Check the paper type and quality. See “Paper

Troubleshooting9.26Copying ProblemsCondition Suggested solutionsCopies are too light or too dark.Use the Lighten/Darken button to darken or lighten th

Troubleshooting9.279Scanning ProblemsCondition Suggested solutionsThe scanner does not work but the copy function is ok.• Make sure that you place the

Troubleshooting9.28Fax Problems Message appears on your computer screen:• “Device can't be set to the H/W mode you want.”• “Port is being used by

Troubleshooting9.299The machine does not send.• Make sure that the document is loaded in the ADF or on the document glass. • “Sending” should show up

Introduction1.31Expand the machine capacity• This machine has 32 MB of memory which can be expanded to 160 MB. • You can install an optional 250-sheet

Troubleshooting9.30Common Linux ProblemsProblem Possible Cause and SolutionThe machine doesn’t print• Check if the printer driver is installed in your

Troubleshooting9.319The machine does not appear on the scanners list (continued)• Check if the MFP port is not busy. Since functional components of MF

Troubleshooting9.32I can’t print when I installed both Linux Print Package (LPP) and MFP driver on the same machine simultaneously.• Since both Linux

Troubleshooting9.339Troubleshooting PS Errors (WorkCentre PE120i Only)The following situations are PS language specific and may occur when several pri

Troubleshooting9.34Common Macintosh Problems (WorkCentre PE120i Only)Problems in the ChooserPrinting ErrorsProblem Possible Cause and SolutionThe prin

10USING USB FLASH DRIVEThis chapter explains how to use a USB flash drive with your machine. This chapter includes:• About USB Flash Drives• Installin

Using USB Flash Drive10.2About USB Flash DrivesUSB flash drives are available with various memory capacities to give you enough room to store document

Using USB Flash Drive10.310To install a USB flash drive, insert it into the USB port in the front of your machine.Once you have installed the USB flas

Using USB Flash Drive10.42Make sure that the USB flash drive is inserted into the USB port in the front of the machine. If necessary, insert the flash

Using USB Flash Drive10.5104Press Enter. The display shows the available memory space for about 2 seconds and the first available menu item, “Auto Sca

Introduction1.4Use a USB flash driveIf you have a USB flash drive, you can use it in various ways with your machine.• You can scan documents and save

Using USB Flash Drive10.6Managing the USB Flash DriveChanging the Default SettingsWhen you scan a document to the USB flash drive, the default scan op

Using USB Flash Drive10.71012If you selected “BMP” in step 10, you are asked to select a color format, Color, Gray, or Mono, by pressing the scroll bu

Using USB Flash Drive10.87If you selected a file in step 6, and the display shows the size of the file for about 2 seconds. Go to the next step.If you

Using USB Flash Drive10.910Viewing the USB Memory StatusYou can check the amount of memory space available for scanning and saving documents.1Make sur

Using USB Flash Drive10.10Printing From the USB Flash DriveYou can directly print files stored on the USB flash drive. You can print TIFF, BMP, TXT, a

Using USB Flash Drive10.11104To print the selected file, press Enter, Start, or Print from USB Drive to print the file.If you selected a TIFF, BMP, or

Using USB Flash Drive10.12Otherwise, select “No” by pressing the scroll button (W or X). 6To return to Standby mode, press Stop/Clear.To restore the d

AUSING YOUR MACHINE IN LINUXYou can use your machine in a Linux environment. This chapter includes:• Getting Started• Installing the MFP Driver• Using

Using Your Machine In LinuxA.2Getting StartedThe supplied CD-ROM provides you with Xerox’s MFP driver package for using your machine with a Linux comp

Using Your Machine In LinuxA.3AInstalling the MFP DriverSystem RequirementsSupported OS• Redhat 7.1 and above• Linux Mandrake 8.0 and above• SuSE 7.1

Introduction1.51Understanding Component LocationsThese are the main components of your machine:Front ViewDocument GuidesDocument Input TrayDocument Co

Using Your Machine In LinuxA.4Installing the MFP Driver1Make sure that you connect your machine to your computer. Turn both the computer and the machi

Using Your Machine In LinuxA.5A5When the welcome screen appears, click Next.6When the installation is complete, click Finish.The installation program

Using Your Machine In LinuxA.6Uninstalling the MFP Driver1When the Administrator Login window appears, type in root in the Login field and enter the s

Using Your Machine In LinuxA.7AUsing the MFP ConfiguratorMFP Configurator is a tool primarily intended for configuring MFP devices. Since an MFP devic

Using Your Machine In LinuxA.8Printers ConfigurationPrinters configuration has the two tabs; Printers and Classes. Printers TabYou can see the current

Using Your Machine In LinuxA.9AClasses TabThe Classes tab shows a list of available printer classes.Scanners ConfigurationIn this window, you can moni

Using Your Machine In LinuxA.10MFP Ports ConfigurationIn this window, you can view the list of available MFP ports, check the status of each port and

Using Your Machine In LinuxA.11AConfiguring Printer PropertiesUsing the properties window provided by the Printers configuration, you can change the v

Using Your Machine In LinuxA.12Printing a DocumentPrinting from ApplicationsThere are a lot of Linux applications that you are allowed to print from u

Using Your Machine In LinuxA.13AThe following four tabs display at the top of the window.•General - allows you to change the paper size, the paper typ

Introduction1.6Rear ViewControl Board CoverParallel ConnectorUSB ConnectorNetwork Port (WorkCentre PE120i Only)Tray 2 Cable ConnectorEXT Jack*The figu

Using Your Machine In LinuxA.14Scanning a DocumentYou can scan a document using the MFP Configurator window.1Double-click the MFP Configurator on your

Using Your Machine In LinuxA.15A5Load the document to be scanned face up into the ADF (Automatic Document Feeder) or face down on the document glass.

Using Your Machine In LinuxA.169The scanned image appears in the new Image Editor window.If you want to edit the scanned image, use the toolbar. For f

Using Your Machine In LinuxA.17ATo save a Job Type setting for the next scan job:1Select the setting you want to use from the Job Type drop-down list.

Using Your Machine In LinuxA.18For further details about the Image Editor program, refer to the onscreen help.Cancels your last action.Restores the ac

BUSING WINDOWS POSTSCRIPT DRIVER (WorkCentre PE120i Only)If you want to use the PostScript driver provided with your machine to print a document, use

USING WINDOWS POSTSCRIPT DRIVER (WorkCentre PE120i Only)B.2Installing PostScript DriversPPDs, in combination with the PostScript driver, access printe

USING WINDOWS POSTSCRIPT DRIVER (WorkCentre PE120i Only)B.3B2When the language selection window appears, select the appropriate language and then clic

USING WINDOWS POSTSCRIPT DRIVER (WorkCentre PE120i Only)B.4Using PostScript Printer Driver FeaturesThe machine automatically switches between PostScri

USING WINDOWS POSTSCRIPT DRIVER (WorkCentre PE120i Only)B.5BPrinter SettingsThe printer properties window may differ, depending on your operating syst

Introduction1.71Control Panel FunctionsWorkCentre PE120/120i1Allows you to store frequently-dialed fax numbers and dial them with the touch of a few b

USING WINDOWS POSTSCRIPT DRIVER (WorkCentre PE120i Only)B.6Page OrderPage Order: You can set the sequence for the pages to print.•Front to Back: Your

USING WINDOWS POSTSCRIPT DRIVER (WorkCentre PE120i Only)B.7BPaper/Quality tabThe Paper/Quality tab allows you to select the paper tray you will use fo

USING WINDOWS POSTSCRIPT DRIVER (WorkCentre PE120i Only)B.8MEMO

CYour machine supports Macintosh systems with a built-in USB interface or an optional 10/100 Base-TX network interface card. When you print a file fro

Printing From a Macintosh (WORKCENTRE PE120I ONLY)C.2Installing Software for MacintoshThe PostScript driver CD-ROM that came with your machine provide

Printing From a Macintosh (WORKCENTRE PE120I ONLY) C.3C7Click Continue.8Click Install.9After the installation is finished, click Quit.

Printing From a Macintosh (WORKCENTRE PE120I ONLY)C.4Setting Up the Machine The way to set up your machine is different depending on which cable you u

Printing From a Macintosh (WORKCENTRE PE120I ONLY) C.5C4Select the AppleTalk tab.The name of your machine appears on the list. Select XEC000xxxxxxxxx

Printing From a Macintosh (WORKCENTRE PE120I ONLY)C.6Printing a DocumentWhen you print with a Macintosh computer, you need to check the printer softwa

Printing From a Macintosh (WORKCENTRE PE120I ONLY) C.7CCanceling a Print JobTo cancel a print job, press the Stop/Clear button on the control panel. T

Introduction1.85Confirms the selection on the display.Enters Menu mode and scrolls through the menus available.Sends you back to the upper menu level.

Printing From a Macintosh (WORKCENTRE PE120I ONLY)C.84Select the page order on the Layout Direction option.To print a border around each page on the s

DYour machine is a full-featured laser printer that has been optimized to meet most of your printing needs. Recognizing that each user may have differ

Installing Machine OptionsD.2Installing Memory DIMMYour machine has a dual in-line memory module (DIMM) slot. Use this DIMM slot to install more memor

Installing Machine OptionsD.3D4Remove the memory DIMM from its antistatic package. Locate the alignment notches on the bottom edge of each DIMM.5Holdi

Installing Machine OptionsD.47Replace the control board cover. 8Reconnect the power cord and printer cable, and turn the machine on.NOTE: After instal

Installing Machine OptionsD.5DRemoving a Memory DIMM1Follow steps 1 through 2 on page D.2 to access the control board.2Push the latches at both ends o

Installing Machine OptionsD.6Installing an Optional TrayYou can increase the paper handling capacity of your machine by installing an optional Tray 2.

Installing Machine OptionsD.7D4Place the machine over the tray, aligning the feet on the machine with the positioners in the tray.5Plug the interface

Installing Machine OptionsD.8Setting Tray 2 in the Printer PropertiesIf you installed Tray 2 with your machine on, the machine does not recognize it.

ESPECIFICATIONSThis chapter includes:• General Specifications• Scanner and Copier Specifications• Printer Specifications• Facsimile Specifications• Pa

2GETTING STARTEDThis chapter gives you step-by-step instructions for setting up your machine.This chapter includes:• Setting Up Your MachineUnpackingI

SpecificationsE.2General SpecificationsItem DescriptionAutomatic document feederUp to 50 sheets (20 lb, 75 g/m2)ADF document size Width: 142 to 216 mm

SpecificationsE.3EScanner and Copier SpecificationsPackage weightPaper: 2.8 KgPlastic: 0.7 KgDuty cycle (Monthly)Print: Up to 15,000 pagesScan: Up to

SpecificationsE.4Printer SpecificationsGray scale 128 levels*Copy Speed is based on Single Document Multiple Copy.Item DescriptionPrinting method Lase

SpecificationsE.5EFacsimile SpecificationsItem DescriptionCompatibility ITU-T Group 3Applicable linePublic Switched Telephone Network (PSTN) or behind

SpecificationsE.6Paper SpecificationsOverviewYour machine accepts a variety of print materials, such as cut-sheet paper (including up to 100% recycled

SpecificationsE.7ENOTE: You may experience jams when using print materials with a length of less than 127 mm (5 in.). For optimum performance, ensure

SpecificationsE.8NOTES: • Do not use letterhead paper printed with low-temperature inks, such as those used in some types of thermography.• Do not use

SpecificationsE.9EIdeally, the machine and paper storage environment should be at or near room temperature, and not too dry or humid. Remember that pa

SpecificationsE.10• Size: You should only use envelopes within the following size ranges.NOTES:• Use only the manual feeder to print envelopes.• You m

SpecificationsE.11ENOTES:• For the best print quality, position margins no closer than 15 mm (0.6 in.) from the edges of the envelope.• Avoid printing

Getting Started2.2Setting Up Your MachineUnpacking1Remove the machine and all accessories from the packing carton. Make sure that the machine has been

1INDEXNumerics2/4-up, more features 5.122-side, more features 5.11Aadding documents 7.33ADF (Automatic Document Feeder), load 5.5, 7.6ADF rubber pad,

2Eerror messages 9.13extension phone, connect 2.11FFavorite setting, use 4.13fax system, setadvanced settings 7.38basic settings 7.3fit to pagecopying

3paper load capacity 3.2paper size, setpaper tray 2.21print 4.6, A.13paper source, set 4.7, A.13paper type, setpaper tray 2.21print 4.7, A.13parallel,

4system requirementsLinux A.3Macintosh C.2Windows 2.29Ttel line, connect 2.11toll save mode, use 2.25toner cartridgeinstalling 2.5maintaining 8.6redis

Getting Started2.322Remove the packing tape from the front, back, and sides of the machine.3Gently pull the scan lock label until it comes away from t

iAbout the User’s GuideThis Laser MFP User’s Guide provides information you need for setting up your machine and installing the supplied software. It

Getting Started2.4Selecting a LocationSelect a level, stable place with adequate space for air circulation. Allow extra space for opening doors and tr

Getting Started2.52Installing the Toner Cartridge1Open the front door.2Remove the starter toner cartridge from its bag. Gently shake the cartridge 5 o

Getting Started2.63Hold the toner cartridge by the handle. Slowly insert the cartridge into the opening in the machine. Tabs on the sides of the cartr

Getting Started2.72Loading PaperThe paper tray can hold a maximum of 250 sheets of 20 lb (75 g/m2) plain paper. To load a stack of Letter-sized paper:

Getting Started2.84Pay attention to the paper limit mark on both inside walls of the tray. Paper overloading may cause paper jams.5Insert and slide th

Getting Started2.92Changing the Size of the Paper in the Paper TrayTo load longer sizes of paper, such as Legal-sized paper, you need to adjust the pa

Getting Started2.103Squeeze the width guide, as shown and slide it to the stack of paper until it lightly touches the side of the stack.NOTES:• Do not

Getting Started2.112Connecting Telephone Line Plug one end of the supplied telephone line cord into the LINE jack on the machine and the other end int

Getting Started2.12Connecting a Printer CableFor Local PrintingTo print from your computer in a local environment, you need to connect your machine to

Getting Started2.132Using a Parallel CableNOTE: Connecting the machine to the parallel port of the computer requires a certified parallel cable. You n

iiCONTENTSChapter 1: INTRODUCTIONSpecial Features ... 1.2Understanding Component Locations

Getting Started2.14For Network Printing (WorkCentre PE120i only)You can attach your machine to a network using an Ethernet cable (UTP cable with RJ.45

Getting Started2.1522Press the power switch to turn the machine on. “Warming Up Please Wait” appears on the display indicating that the machine is now

Getting Started2.16Setting Up the Machine SystemChanging the Display LanguageTo change the language that displays on the control panel, follow these s

Getting Started2.172If there is a number already set, the number appears.3Enter your fax number using the number keypad.NOTE: If you make a mistake wh

Getting Started2.181When you are prompted to enter a letter, locate the button labeled with the character you want. Press the button until the correct

Getting Started2.192Keypad Letters and NumbersChanging Numbers or NamesIf you make a mistake while entering a number or name, press the W button to d

Getting Started2.20Setting the Time and DateThe current time and date are shown on the display when your machine is on and ready to work. All of your

Getting Started2.2125Press Enter when the time and date on the display is correct. When you enter a wrong number, the machine beeps and does not proce

Getting Started2.22If the optional Tray 2 is installed, “Tray1 Size” displays on the bottom line. 3If ther is no optional Tray 2 installed, press Ente

Getting Started2.232Speaker, Ringer, Key Sound, and Alarm Sound1Press Menu until “Sound/Volume” appears on the top line of the display.2Press the scro

iiiChapter 3: PAPER HANDLINGSelecting Print Materials ... 3.2Paper Type, Input Sources, and Capacities

Getting Started2.24Setting the Dial ModeYou can select the type of the telephone dial system where your machine is connected.NOTE: The Dial Mode setti

Getting Started2.252NOTE: When PC-printing, you can also turn on or off the toner save mode in printer properties. See page 4.8.Toll Save ModeUsing th

Getting Started2.26To turn the toll save mode off, press Toll Save again. The button backlight turns off and the mode is deactivated. NOTE: Once the t

Getting Started2.272You can set the length of time for which the scan lamp waits after a scan job is completed before it switches to the power save mo

Getting Started2.28Installing Xerox DriversYou must install the printer driver using the supplied Xerox driver CD after you have set up your machine a

Getting Started2.292Installing Xerox drivers in WindowsSystem RequirementsBefore you begin, ensure that your system meets the minimum requirements.Ins

Getting Started2.303The "Found New Hardware Wizard" will display. Confirm that the radio button "Install the software automatically&quo

Getting Started2.3129When the "Completing the Found New Hardware Wizard" screen displays click Finish. The PCL print driver for the PE120 is

Getting Started2.323When the language selection window appears, select the appropriate language and then click Continue.4Choose the components you wan

Getting Started2.3322Insert the Xerox Drivers CD into the CD-ROM drive.3The "Add New Hardware Wizard" will display. Click Next.4Confirm that

ivUsing Special Copy Features ... 5.9Clone Copying ... 5

Getting Started2.349From within Microsoft Windows click Start and then Settings and then Printers. Double-click the Add Printer icon. 10The Add Printe

Getting Started2.35213Click the port that the printer cable is attached to, in this case USB and click Next.14You can type in a name for your new prin

Getting Started2.36Printer Driver FeaturesYour printer drivers support the following standard features:• Paper source selection• Paper size, orientati

Getting Started2.372Using ControlCentreUsing ControlCentre, you can create and edit Phonebook entries from your computer and set up print and scan sys

Getting Started2.383From Programs, select Xerox WC PE120 Series and then ControlCentre.The ControlCentre window opens. 4The ControlCentre window provi

Getting Started2.392The Phonebook TabClick the Phonebook tab to create and edit Phonebook entries.When you click Group dial, the following window open

Getting Started2.40The Printer TabClick the Printer tab to configure print system settings.The Firmware Update TabClick the Firmware Update tab to upd

3PAPER HANDLINGThis chapter introduces you to the basics of selecting print materials and loading them into your machine.This chapter includes:• Selec

Paper Handling3.2Selecting Print MaterialsYou can print on a variety of print materials, such as plain paper, envelopes, labels, transparencies, and e

Paper Handling3.33Guidelines for Paper and Special MaterialsWhen selecting or loading paper, envelopes, or other special material, keep these guidelin

vPrinting a Phonebook List ... 7.27Sending Broadcast Faxes ...

Paper Handling3.4- To avoid smudging caused by fingerprints, handle them carefully.- To avoid fading, do not expose printed transparencies to prolonge

Paper Handling3.53The paper level indicator on the front of the paper tray shows the amount of paper currently left in the tray. When the tray is empt

Paper Handling3.6In the Bypass TrayThe Bypass tray can hold several sizes and types of print material, such as transparencies, postcards, note cards,

Paper Handling3.733Load the print material with the side to be printed on facing up.For envelopes, load them with the flap side down and with the stam

Paper Handling3.86If you want the machine to stack the printed pages on the rear output slot, open the rear door to use the rear output slot.CAUTION:

Paper Handling3.933Squeeze the width guide and adjust it to the width of the print material without bending it.4If you want the machine to stack the p

Paper Handling3.10Selecting an Output LocationThe machine has two output locations: the rear output slot (face up) and the front output tray (face dow

Paper Handling3.113Printing to the Rear Output Slot (Face up)Using the rear output slot, paper comes out of the machine face up.Printing from the Bypa

Paper Handling3.12MEMO

4PRINTING TASKSThis chapter explains how to print your documents in Windows and how to use the print settings. This chapter includes:• Printing a Docu

viChapter 10: USING USB FLASH DRIVEAbout USB Flash Drives ... 10.2Installing a USB Flash Drive ...

Printing Tasks4.2Printing a Document in WindowsThe following procedure describes the general steps required for printing from various Windows applicat

Printing Tasks4.34Canceling a Print JobThere are two ways to cancel a print job:To stop a print job from the control panel:Press the Stop/Clear button

Printing Tasks4.4Printer SettingsYou can use the Xerox WC PE120 Series printer properties window, which allows you to access all of the printer option

Printing Tasks4.54Layout tabThe Layout tab provides options to adjust how the document appears on the printed page. The More Layout Options includes M

Printing Tasks4.6Paper TabUse the following options for paper handling. See page 4.2 for more information about accessing printer properties. Click th

Printing Tasks4.74TypeMake sure that Type is set to Printer Default. If you load a different type of print material, select the corresponding paper ty

Printing Tasks4.8Image Options TabUse the following options to adjust the print quality for your specific printing needs. See page 4.2 for more inform

Printing Tasks4.94Toner Save ModeSelecting this option extends the life of your toner cartridge and reduces your cost per page without a significant r

Printing Tasks4.10Graphic Options (continued)Property Description4•Print Page as Bitmap: When this option is selected, the driver downloads any fonts

Printing Tasks4.114Output Options TabSee page 4.2 for more information about accessing printer properties. Click the Output Options tab to access the

viiPrinting a Document ... C.6Canceling a Print Job ...

Printing Tasks4.12Watermark TabSee page 4.2 for more information about accessing printer properties. Click the Watermark tab to create a background im

Printing Tasks4.134About TabUse the About tab to display the copyright notice and the version number of the driver. If you have an Internet browser, y

Printing Tasks4.143Click Save. To use a saved setting, select it from the Favorites drop-down list. To delete a favorite setting item, select it from

Printing Tasks4.154Printing Multiple Pages on One Sheet of Paper You can select the number of pages to print on a single sheet of paper. To print more

Printing Tasks4.166Click OK.7Click the Paper tab and select the paper source, size, and type.8Click OK and print the document.Printing PostersYou can

Printing Tasks4.174stretched to cover 4 physical pages. If you select Custom, you can manually set the scale rate of the image in the Scale Factor inp

Printing Tasks4.18Fitting Your Document to a Selected Paper SizeYou can scale your print job to any paper size regardless of the original document siz

Printing Tasks4.194Printing a Reduced or Enlarged DocumentYou can change the size of a page’s content to appear larger or smaller on the printed page.

Printing Tasks4.20Using WatermarksThe Watermark option allows you to print text over an existing document. For example, you may want to have large gra

Printing Tasks4.214Creating a Watermark1To change the print settings from your software application, access printer properties. See page 4.2. 2Click t