Xerox DocuMate 272 User Manual

DocuMate 272user’s guidescanner

DocuMate 272 Scanner User’s Guide 5InstallationStep 1: Assemble the ScannerTo assemble the scanner:1. Remove all shipping tape from the top and bottom

DocuMate 272 Scanner User’s Guide 95Scanning with the TWAIN Interface from PaperPortThe next window is for checking the connection between your scanne

Scanning with the TWAIN Interface from PaperPort96 DocuMate 272 Scanner User’s GuideThe TWAIN Interface opens.7. Insert a single page into the scanner

DocuMate 272 Scanner User’s Guide 97Scanning with the TWAIN Interface from PaperPortThe final Setup window opens to let you know the setup process is

Scanning with the WIA Interface98 DocuMate 272 Scanner User’s GuideScanning with the WIA InterfaceMicrosoft Windows XP and Windows Vista include their

DocuMate 272 Scanner User’s Guide 99Scanning with the WIA InterfaceThe Scan using Xerox DocuMate 272 window opens. Use this window to select scanning

Scanning with the WIA Interface100 DocuMate 272 Scanner User’s Guide8. The scanned images will appear in Microsoft Paint (or other WIA application you

DocuMate 272 Scanner User’s Guide 101Scanning with the WIA InterfaceThe Advanced Properties dialog box opens.2. Select the options for scanning.Bright

Scanning with the ISIS Interface102 DocuMate 272 Scanner User’s GuideScanning with the ISIS InterfaceYou can use the ISIS interface from QuickScan or

DocuMate 272 Scanner User’s Guide 103MaintenanceMaintenanceThis section contains information on maintenance, troubleshooting, uninstalling, scanner sp

Maintenance104 DocuMate 272 Scanner User’s GuideClearing Paper JamsIf your scanner stops scanning due to a paper jam in the Automatic Document Feeder,

Installation6 DocuMate 272 Scanner User’s Guide5. Insert the pins on each side of the output tray into the holes on the scanner.6. Flip open the exten

DocuMate 272 Scanner User’s Guide 105MaintenanceReplacing the ADF Pad AssemblyThe ADF pad may wear out and is designed to be a user-replaceable part.

Maintenance106 DocuMate 272 Scanner User’s GuideTroubleshootingIn addition to the troubleshooting information contained in this section, please see th

DocuMate 272 Scanner User’s Guide 107MaintenanceProblem: The installation will not complete successfully. If installation finishes, the scanner’s One

Maintenance108 DocuMate 272 Scanner User’s GuideStatus Light Troubleshooting CodesThe status light indicates the current state of the scanner. A green

DocuMate 272 Scanner User’s Guide 109MaintenanceError Code Problem Description Solution0 Scanner is not connected to the computer. (The LED does not f

Maintenance110 DocuMate 272 Scanner User’s GuideUninstalling Your ScannerTo uninstall the Xerox DocuMate 272 scanner, remove the scanner software, Pap

DocuMate 272 Scanner User’s Guide 111MaintenanceTo Install Another DriverBefore you can install another driver for your scanner, you must remove the c

Maintenance112 DocuMate 272 Scanner User’s GuideXerox DocuMate 272 Scanner SpecificationsOptical resolution 600 x 1200 dpiBit depth 48-bit color (inte

DocuMate 272 Scanner User’s Guide 113MaintenanceXerox DocuMate 272 Scanner Parts ListPlease use the following part names and numbers when ordering rep

Maintenance114 DocuMate 272 Scanner User’s Guide

DocuMate 272 Scanner User’s Guide 7InstallationStep 2: Install the SoftwareTo install the software:1. Start Microsoft Windows and make sure no other a

DocuMate 272 Scanner User’s Guide 115Appendix A NoticesIt’s Illegal in the USACongress, by statute, has forbidden the reproduction of the following su

116 DocuMate 272 Scanner User’s Guide4. Copyrighted material, unless permission of the copyright owner has been obtained or the reproduction falls wit

DocuMate 272 Scanner User’s Guide 1175. Proclamations, orders, regulations or appointments, or notices thereof (with intent to falsely cause same to p

118 DocuMate 272 Scanner User’s Guidebe used with this equipment. Operation with non-approved equipment or unshielded cables is likely to result in in

DocuMate 272 Scanner User’s Guide 119IndexAADFcleaning 103ADF pad assemblyreplace 105Advanced Properties 101Archive button 76aspect ratio 56Autocrop t

Index120 DocuMate 272 Scanner User’s GuideJPG file size 44KKofax VRS 18Llamp malfunction 109Lamp timeout setting 80LED number 22, 23Link Properties 37

DocuMate 272 Scanner User’s Guide 121IndexText Formats 45TIFF 44Transfer to Storage 76troubleshooting 106TWAIN 63, 73TWAIN standard 81Uuninstall 110US

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Installation8 DocuMate 272 Scanner User’s Guide3. On the Installation menu, select Install Products.4. Make sure the boxes for Nuance PaperPort® and S

DocuMate 272 Scanner User’s Guide 9InstallationThe first PaperPort Installation window opens.1. On the PaperPort Welcome window, click Next.Installing

Installation10 DocuMate 272 Scanner User’s GuideThe Welcome to the One Touch 4.0 Setup Wizard opens.1. Click Next.2. On the Xerox License Agreement wi

DocuMate 272 Scanner User’s Guide 11Installation• Full Install (OneTouch, TWAIN and ISIS)—This is the recommended installation. It installs the One To

Installation12 DocuMate 272 Scanner User’s Guide4. Click Next.During installation you will see this window asking you to select one of the images for

DocuMate 272 Scanner User’s Guide 13InstallationStep 3: Connect the Power SupplyConnect the power supply and power cord, and plug the power supply int

Installation14 DocuMate 272 Scanner User’s GuideStep 4: Connect the USB Cable and Turn on the PowerThe DocuMate 272 scanner connects to any available

DocuMate 272scanneruser’s guide

DocuMate 272 Scanner User’s Guide 15Installation3. Turn on the power switch, located on the back of the scanner to the left of the power port.The stat

Installation16 DocuMate 272 Scanner User’s Guide4. When you’re certain that the software has completely loaded, return to the “Complete the installati

DocuMate 272 Scanner User’s Guide 17InstallationAdditional Applications Available with Your ScannerYour scanner includes free, additional applications

Installation18 DocuMate 272 Scanner User’s Guide4. On the window shown above, click in the boxes of the other software you want to install, and click

DocuMate 272 Scanner User’s Guide 19InstallationView the User Guides1. To get the documentation for each of the additional products, return to the Mai

Installation20 DocuMate 272 Scanner User’s GuideTo view and save the User Guides:1. Click the name of a User Guide you want to view and it will open i

DocuMate 272 Scanner User’s Guide 21InstallationRegister Your Scanner and Check for UpdatesRegistering your scanner is important as it provides you wi

Scanning22 DocuMate 272 Scanner User’s GuideScanningIf you selected the recommended Full Install option (see page 11), then you have several different

DocuMate 272 Scanner User’s Guide 23ScanningLoad and Scan DocumentsWhen you press either the Simplex or Duplex button, documents are scanned using the

Scanning24 DocuMate 272 Scanner User’s Guide3. Check the LED number to make sure you’re using the scan setting you want.To choose a new scan setting,

Copyright © 2007 Visioneer, Inc.Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under the c

DocuMate 272 Scanner User’s Guide 25ScanningCheck the Scan Settings Before Scanning1. To check the scan settings before scanning, press, hold down, an

Scanning26 DocuMate 272 Scanner User’s GuideScan from the One Touch Button PanelYou can scan from the One Touch Button Panel on the screen. 1. Adjust

DocuMate 272 Scanner User’s Guide 27ScanningUsing the One Touch Button PanelThe One Touch Button Panel is also your on-screen set of controls for the

Scanning28 DocuMate 272 Scanner User’s GuideFrom the Hardware View and Detail View, click the green arrow to return to the Button View. You can also c

DocuMate 272 Scanner User’s Guide 29ScanningThe Default One Touch Settings on Your ScannerBased on the recommended install of PaperPort and the scanne

Scanning30 DocuMate 272 Scanner User’s GuideScanning Identification Cards and Credit CardsYour Xerox DocuMate 272 scanner has a specially designed car

DocuMate 272 Scanner User’s Guide 31Scanning3. When scanning is finished, the image of the card is automatically rotated so it is easily readable. In

Scanning32 DocuMate 272 Scanner User’s GuideConfiguring the One Touch ButtonsEach One Touch button configuration consists of a Destination Application

DocuMate 272 Scanner User’s Guide 33ScanningThe following example of the One Touch window shows the settings for Button 2. The button is set to scan w

Scanning34 DocuMate 272 Scanner User’s GuideSelect Configuration—The list of available scan configurations for the selected button. The configuration’

DocuMate 272 Scanner User’s Guide iiiTable of ContentsTable of ContentsWelcomeWhat’s in the Box . . . . . . . . . . . . . . . . . . . . . . . . . . .

DocuMate 272 Scanner User’s Guide 35ScanningSelecting New Settings for a ButtonFor each of the nine One Touch buttons, you can select a new Destinatio

Scanning36 DocuMate 272 Scanner User’s GuideThe scan configuration list is preset for the application you select in the Select Destination list. If yo

DocuMate 272 Scanner User’s Guide 37ScanningSetting Destination Application PropertiesThe different types of Destination Applications have various pro

Scanning38 DocuMate 272 Scanner User’s Guide1. Select the PaperPort folder where you want the file of the scanned image to be located. 2. Click OK.3.

DocuMate 272 Scanner User’s Guide 39Scanning2. To add another application to the list, click the Add Application button.The Add Text Based Link dialog

Scanning40 DocuMate 272 Scanner User’s GuideImage Documents PropertiesThese properties apply to OmniPage Pro that you received with your scanner, plus

DocuMate 272 Scanner User’s Guide 41ScanningStorage PropertiesThese properties apply to the Destination Application named Transfer to Storage. If a CD

Scanning42 DocuMate 272 Scanner User’s GuideeMail PropertiesThese properties apply to email applications so you can specify the folder for documents t

DocuMate 272 Scanner User’s Guide 43Scanning4. Select the options for color document handling.Convert Bitmaps using Screen Resolution—Use this option

Scanning44 DocuMate 272 Scanner User’s GuideImage FormatsSelect an image file format for photos, artwork or other documents that you want to save as i

Table of Contentsiv DocuMate 272 Scanner User’s GuideScanning with the TWAIN Interface from PaperPortAccessing the TWAIN Interface from PaperPort . .

DocuMate 272 Scanner User’s Guide 45Scanning3. Choose the file size/image quality option for your scanned images.Minimize Size—Smallest file size, low

Scanning46 DocuMate 272 Scanner User’s GuideA menu opens. The following figure shows samples for different Destination Applications.3. Choose the file

DocuMate 272 Scanner User’s Guide 47ScanningSearchable PDF—The .sPDF file format used by Adobe Acrobat and OmniPage Pro. This format converts scanned

Scanning48 DocuMate 272 Scanner User’s GuideSelecting Options for a ButtonThe One Touch Options determine the types of Destination Applications availa

DocuMate 272 Scanner User’s Guide 49Scanning• Text Editors include Microsoft Word and WordPad, Microsoft Excel, and other word processing and spreadsh

Scanning50 DocuMate 272 Scanner User’s GuideThe copies will be saved in the folder specified in the Folder Copy Options section (see the figure on pag

DocuMate 272 Scanner User’s Guide 51ScanningCreating a New Scan ConfigurationThe scan configurations are where you select the scanning resolution, bri

Scanning52 DocuMate 272 Scanner User’s Guide5. Select scan settings for the new scan configuration.Mode—Select a scanning mode:• Black&White to sc

DocuMate 272 Scanner User’s Guide 53ScanningDrag the sliders to the right or left to adjust the brightness and contrast of the scanned image. The Cont

Scanning54 DocuMate 272 Scanner User’s Guide• Straighten Image—Select this option to let the scanner automatically determine if a page is skewed, then

DocuMate 272 Scanner User’s Guide 1WelcomeYour new Xerox DocuMate 272 scanner can quickly scan single-sided or double-sided stacks of documents and pl

DocuMate 272 Scanner User’s Guide 55Scanning• Color Filter—Color filter is the ability of your scanner to automatically remove a color from a scanned

Scanning56 DocuMate 272 Scanner User’s GuideThe Device Settings TabA Device Settings tab appears on the Scan Configurations dialog box when your selec

DocuMate 272 Scanner User’s Guide 57ScanningThe Storage Options Tab (Archive)A Storage Options tab is on the Scan Configurations dialog box when the s

Scanning58 DocuMate 272 Scanner User’s Guidefolders by type, the default location of scanned archive documents is at C:\Documents and Settings\<you

DocuMate 272 Scanner User’s Guide 59Scanning6. Click the Scan Settings, Page Settings, and Advanced Settings tabs, and select the settings you want.7.

Scanning60 DocuMate 272 Scanner User’s Guide10. Click OK. The selected folder will now be set as the Storage Location, such as “Business Receipts.”11.

DocuMate 272 Scanner User’s Guide 61Scanning14. Now click the arrow buttons to select a scanner button for each new configuration. Click Apply to set

Scanning62 DocuMate 272 Scanner User’s GuideTo edit or delete a scan configuration:1. Open the One Touch Properties window.2. Select the scan configur

DocuMate 272 Scanner User’s Guide 63ScanningConfigure Before ScanChoosing Configure Before Scan simply opens a scanning interface when you press or cl

Scanning64 DocuMate 272 Scanner User’s GuideTo Scan Using Configure Before Scan1. Put the documents in the scanner’s ADF tray or on the flatbed glass.

Welcome2 DocuMate 272 Scanner User’s GuideThe Xerox DocuMate 272 ScannerPaper guide—Holds documents in place. Adjusts to fit the document width.LED Nu

DocuMate 272 Scanner User’s Guide 65ScanningCanceling a Configure Before ScanTo cancel a scan after scanning has begun:1. Click on the Cancel button i

Scanning66 DocuMate 272 Scanner User’s GuideScanning with Optical Character Recognition (OCR)Optical Character Recognition (OCR) is like a printer in

DocuMate 272 Scanner User’s Guide 67ScanningTo scan with OCR:1. To scan using the buttons on the scanner, press the Destination Selector until the LED

Scanning68 DocuMate 272 Scanner User’s GuideScanning with sPDF or nPDF and Searching for TextSearchable PDF (sPDF) and Normal PDF (nPDF) are special f

DocuMate 272 Scanner User’s Guide 69ScanningThe settings for the button (button 8 in this example) now show your page format selection. 6. Choose a Sc

Scanning70 DocuMate 272 Scanner User’s GuideScan and Burn to a CDIf you have a CD burner attached to your computer, you can scan directly from your Xe

DocuMate 272 Scanner User’s Guide 71Scanning9. Make sure a blank CD is in the CD burner.10. Click the Burn to CD button. The CD burner begins and your

Scanning72 DocuMate 272 Scanner User’s GuideScanning with Event ForwardingIf you want to specify an application to use for scanning at the start of th

DocuMate 272 Scanner User’s Guide 73Scanning6. Start scanning using the button you selected for event forwarding.A dialog box opens for you to select

Scanning74 DocuMate 272 Scanner User’s GuideCreating an HTML Web Page from Your Scanned DocumentsIf you scan a document, whether a single page or mult

DocuMate 272 Scanner User’s Guide 3WelcomeWhat You Need IBM-compatible Pentium 4 PC, or AMD equivalent with:• A DVD-ROM drive• An available Universal

DocuMate 272 Scanner User’s Guide 75Scanning8. Choose Save As from the Internet Explorer File menu, give the page a name, and save it in the location

Scanning76 DocuMate 272 Scanner User’s GuideTransferring Scanned Documents to StorageWith the Transfer to Storage scanning process, you can scan docum

DocuMate 272 Scanner User’s Guide 77ScanningTo Transfer Documents to a Server or Mapped DriveWhen selecting the storage location for scanned documents

Scanning78 DocuMate 272 Scanner User’s Guide3. Click OK.Now when you scan using Transfer to Storage as the Destination Application, the documents are

DocuMate 272 Scanner User’s Guide 79ScanningChecking the Hardware and Setting the Lamp Power Saving1. Right-click on the One Touch icon and choose Sho

Scanning80 DocuMate 272 Scanner User’s Guide2. Click the Properties button.Your scanner has a built-in power saving feature that is set to power down

DocuMate 272 Scanner User’s Guide 81Scanning with the TWAIN Interface from PaperPortScanning with the TWAIN Interface from PaperPortInstead of using t

Scanning with the TWAIN Interface from PaperPort82 DocuMate 272 Scanner User’s GuideAccessing the TWAIN Interface from PaperPortThe instructions in th

DocuMate 272 Scanner User’s Guide 83Scanning with the TWAIN Interface from PaperPortThe Folders pane (which shows folders for organizing your scanned

Scanning with the TWAIN Interface from PaperPort84 DocuMate 272 Scanner User’s Guide5. When scanning documents, use the Create single page items check

Installation4 DocuMate 272 Scanner User’s GuideInstallationInstallation is a quick, four-step process:1. Assemble the scanner2. Install the software3.

DocuMate 272 Scanner User’s Guide 85Scanning with the TWAIN Interface from PaperPortScanning with the TWAIN InterfaceThe TWAIN interface lists the sca

Scanning with the TWAIN Interface from PaperPort86 DocuMate 272 Scanner User’s Guide• Brightness and Contrast—Sometimes an image is scanned with the b

DocuMate 272 Scanner User’s Guide 87Scanning with the TWAIN Interface from PaperPort• Define page size—Click this option to activate the Define button

Scanning with the TWAIN Interface from PaperPort88 DocuMate 272 Scanner User’s Guide2. If the AutoScan feature is turned on, scanning begins.If the Au

DocuMate 272 Scanner User’s Guide 89Scanning with the TWAIN Interface from PaperPort3. If you are scanning multiple pages, click the Done button on th

Scanning with the TWAIN Interface from PaperPort90 DocuMate 272 Scanner User’s Guide1. Open the scanning software that you use for accessing the TWAIN

DocuMate 272 Scanner User’s Guide 91Scanning with the TWAIN Interface from PaperPort8. The image of the card is automatically rotated 90o so it is eas

Scanning with the TWAIN Interface from PaperPort92 DocuMate 272 Scanner User’s GuideDisplay the Device Configuration1. Click the Xerox DocuMate 272 ic

DocuMate 272 Scanner User’s Guide 93Scanning with the TWAIN Interface from PaperPortSetting Up PaperPort to Work With Your ScannerWhen you select a sc

Scanning with the TWAIN Interface from PaperPort94 DocuMate 272 Scanner User’s GuideTo set up your scanner:1. From the Scanner drop-down list, select